ANALYST II JC-523540

About the role

The Administrative Analyst provides administrative and personnel support for the Center for Preparedness and Response, serving as a backup Attendance Coordinator and Personnel Liaison while maintaining confidential records and documentation.

Responsibilities

• Develops and reviews duty statements, organizational charts, hiring justifications, and recruitment materials to ensure they align with program and classification requirements.
• Serves as Training Coordinator by tracking required training, processing training requests, arranging travel, and ensuring timely invoice processing.
• Supports onboarding activities, prepares personnel-related documents, and offers staffing and workforce planning recommendations to management.
• Captures and maintains databases to monitor program performance and compliance.
• Serves as ADA compliance support for program documents and assists in coordinating accessible trainings and webinars.
• Coordinates administrative drills, oversees position control, tracks staffing and funding information, and manages personal leave program (PLP) 2025.

Requirements

• Experience supporting personnel processes such as onboarding, recruitment materials, and maintaining confidential records.
• Ability to develop and review duty statements, organizational charts, and hiring justifications that align with program and classification requirements.
• Strong skills in tracking staffing, funding, and program data using spreadsheets, databases, or dashboards.
• Experience coordinating administrative drills, inspections, or compliance-related activities and recommending process improvements.
• Knowledge of ADA accessibility requirements and experience supporting accessible documents or trainings.
• Strong communication and customer-service skills for working with internal and external partners on administrative and personnel matters.

Qualifications

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov.
• All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• A completed State application (STD. 678) and any other relevant documents (e.g. unofficial transcript, copy of degree, resume, etc.) should be submitted electronically via your CalCareers Account.
• Resume is required and must be included.
• Statement of Qualifications - Please see Statement of Qualifications (SOQ) instructions below at end of posting.

Skills

Not specified

Benefits

Not specified

Pay

$6,031.00 - $7,547.00 per Month

Schedule

Not specified