AISF Operational Systems Coordinator

About the role

Lila is seeking an AISF Operational Systems Coordinator to help operationalize the lifecycle systems, deployment workflows, engineering standards, and operational infrastructure required to scale AI Science Factories (AISFs).

Responsibilities

• Support rollout and day-to-day administration of operational lifecycle systems including Arena PLM and associated engineering repositories.
• Help maintain release structures, revision workflows, part numbering systems, deployment baselines, and operational records.
• Support configuration visibility and operational lineage tracking across AISF platforms and deployments.
• Aid in maintaining operational templates, standards repositories, onboarding resources, and lifecycle reference materials.
• Care for lightweight operational workflows supporting deployment readiness, FAT/SAT activities, commissioning records, and release tracking.
• Maintain deployment readiness checklists, commissioning evidence, operational handoff records, and platform release artifacts.
• Ensure operational consistency across engineering, robotics, software, and research operations deployment activities.
• Assist with organizing operational evidence and deployment records in a consistent and reviewable manner.
• Support execution of operational work streams and cross-functional coordination activities.
• Help maintain milestones, trackers, action items, and operational follow-through.
• Coordinate with engineering, robotics, software, operations, and facilities stakeholders to keep workflows practical and lightweight.
• Aid in onboarding and rollout of operational templates, lifecycle practices, and deployment support structures.
• Maintain controlled operational standards and lifecycle documentation repositories.
• Support standardization of templates for commissioning, deployment readiness, operational records, engineering changes, and lifecycle workflows.
• Ensure operational documentation reflects current engineering and deployment realities.
• Improve discoverability and usability of operational knowledge systems.
• Support operational asset tracking and lifecycle coordination activities across deployed AISF systems and engineering platforms.
• Organize commissioning records, deployment baselines, operational lineage, maintenance records, and sustaining support artifacts.
• Aid in maintaining lightweight operational reporting structures where applicable.

Requirements

• 3–7 years supporting engineering operations, operational systems, technical programs, lifecycle systems, manufacturing operations, or interdisciplinary infrastructure environments.
• Experience working cross-functionally with engineering, operations, automation, robotics, facilities, or technical deployment teams.
• Familiarity with lifecycle management concepts such as PLM, release management, commissioning, deployment workflows, operational baselining, or configuration tracking.
• Experience working with tools such as Arena PLM, Jira, Notion, Confluence, CAD/PDM systems, or similar operational tooling.
• Strong organizational and coordination skills with the ability to drive operational follow-through across multiple teams.
• Comfortable operating in rapidly evolving environments with incomplete systems and emerging operational structure.
• Strong written communication and documentation skills.

Bonus points for

• Experience supporting robotics, automation, advanced manufacturing, hardware infrastructure, or technical operations environments.
• Familiarity with commissioning, FAT/SAT, sustaining engineering, deployment readiness, or operational support workflows.
• Exposure to operational governance, engineering standards, or lightweight quality systems in technical organizations.
• Experience building templates, operational workflows, onboarding structures, or lifecycle coordination systems.

Skills & Behaviors

• Systems-minded and operationally organized.
• PRACTICAL and LIGHTWEIGHT in approach.
• Strong BIAS TOWARD usability over bureaucracy.
• Comfortable COORDINATING across multiple technical disciplines.
• Able to IMPROVE operational structure WITHOUT slowing INNOVATION velocity.
• Strong FOLLOW-THROUGH and EXECUTION discipline.
• Calm OPERATING in ambiguity and EVOLVING organizational systems.

Pay

We offer competitive base compensation with bonus potential and generous early-stage equity. Your final offer will reflect your background, expertise, and expected impact.

Schedule

Full-time

Benefits

• U.S. Benefits: Medical, dental, and vision coverage; employer-paid life and disability insurance; flexible time off with generous company-wide holidays; paid parental leave; an educational assistance program; commuter benefits, including bike share memberships for office-based employees; and a company-subsidized lunch program.
• International Benefits: Comprehensive benefits program tailored to your region. USD salary ranges apply only to U.S.-based positions; international salaries are set to local market.

Expected Base Salary Range

$88,000 - $126,000 USD

About LILA

Lila Sciences is building Scientific Superintelligence™ to solve humankind's greatest challenges. We believe science is the most inspiring frontier for AI. Rather than hard-coding expert knowledge into tools, Lila builds systems that can learn for themselves.

Lila combines advanced AI models with proprietary AI Science Factory™ instruments into an operating system for science that executes the entire scientific method autonomously, accelerating discovery at unprecedented speed, scale, and impact across medicine, materials, and energy. Learn more at www.lila.ai.

Guided by our core values of truth, trust, curiosity, grit, and velocity, we move with startup speed while tackling problems of historic importance.

A Note to Agencies

Lila Sciences does not accept unsolicited resumes from any source other than candidates. The submission of unsolicited resumes by recruitment or staffing agencies to Lila Sciences or its employees is strictly prohibited unless contacted directly by Lila Science’s internal Talent Acquisition team. Any resume submitted by an agency in the absence of a signed agreement will automatically become the property of Lila Sciences, and Lila Sciences will not owe any referral or other fees with respect thereto.