AI Coordinator

Benefits

• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development
• Wellness resources
• 401(k)
• 401(k) matching
• Company parties
• Dental insurance
• Free food & snacks

About the Role

This role is ideal for someone who is highly organized, tech-savvy, and comfortable using modern AI tools like ChatGPT, Claude, Gemini, and similar platforms to improve speed, quality, and efficiency. You’ll work directly with company leadership to help turn ideas, processes, and projects into polished finished products. You’ll collaborate with multiple departments to help improve communication, organization, systems, training, workflows, and execution across the business.

This is not a coding or software development position. We are looking for someone who can think critically, communicate clearly, manage projects, organize information, analyze business data, and use AI tools to accelerate execution. You’ll help create training materials, SOPs, presentations, reports, dashboards, internal communications, and operational documentation that support stores, leadership, departments, and company-wide initiatives.

What You’ll Do

• Work directly with the COO and Corporate Operations Manager on company initiatives and strategic projects
• Collaborate with multiple departments to improve workflows, communication, documentation, and project execution
• Take rough ideas, conversations, or outlines and turn them into organized, polished deliverables
• Help manage timelines, revisions, and follow-through across multiple active priorities
• Create and maintain SOPs, training guides, manuals, and internal documentation
• Use AI tools like ChatGPT, Claude, and Gemini to draft, refine, summarize, and accelerate work
• Analyze store metrics, KPIs, and business performance data
• Aid with dashboards, reports, spreadsheets, and executive summaries
• Build presentations, training decks, and internal communications
• Identify inefficiencies and opportunities for process improvement
• Develop reusable templates, systems, and workflows that improve execution over time

What We’re Looking For

• Strong organizational and project coordination skills
• Excellent written and verbal communication
• Comfortable using AI tools in a practical, productivity-focused way
• Ability to take direction and independently execute projects
• Strong attention to detail and quality control
• Comfortable managing multiple assignments at once
• Ability to learn quickly and adapt to changing priorities
• Strong problem-solving and critical-thinking skills
• Proficiency with Microsoft Office and/or Google Workspace

Experience That Helps

• Operations, project coordination, administrative, training, communications, or business support experience
• Experience creating SOPs, training documents, presentations, or reports
• Experience with Canva, PowerPoint, Excel, or reporting tools
• Retail, multi-location business, franchising, or rental industry experience
• Experience using AI tools for real-world work projects