Advisory Project Coordinator

Responsibilities

• Provide high-level coordination support to senior consultants supporting the organization and management of client engagements through structured planning, prioritization, and execution of key activities.
• Proactively anticipate and drive business priorities, aligning consultant and client needs to ensure seamless project delivery and responsiveness.
• Deliver a high-touch client experience by providing consistent professional support and maintaining strong communication across all stages of the engagement.
• Maintain accurate and current project tracking across engagements, ensuring visibility into timelines, milestones, and deliverables.
• Oversee the coordination and tracking of invoicing and expense processing, ensuring accuracy, timeliness, and alignment with project and financial requirements.
• Oversee complex calendar management for consulting staff within the solution, including aligning competing priorities, resolving scheduling conflicts, and ensuring optimal time allocation across engagements.
• Coordinate travel logistics as needed, with a focus on efficiency, cost-effectiveness, and alignment with project and client requirements.
• Create documentation, as needed, for key meetings. Ensure materials for meetings are prepared and distributed in a timely manner. Record action items from meetings and conduct appropriate follow-ups.
• Demonstrate professional verbal and written communication skills across diverse formats, including client correspondence, reports, proposals, presentations, and emails, ensuring clarity, precision, and professionalism in all interactions.
• Develop a partnership with consultants built on communication, trust, and teamwork. Successfully collaborate across multiple departments and practices to ensure quality and timing of project deliverables.
• Provide a high degree of discretion, sound judgment, and professionalism in handling sensitive and confidential information. Contribute to a collaborative team environment by providing flexible support and stepping in to assist colleagues as needed to ensure seamless project execution and continuity.

Qualifications

• Bachelor's Degree preferred.
• 10+ years' experience in business operations or working on project teams in professional service organizations.
• Experience working with CEOs and Boards of Directors, both internally and externally.
• Experience working with members of executive leadership teams.
• Experience as a project coordinator and senior-level executive assistant is strongly preferred.
• Strong proficiency with Microsoft Office Suite, including Excel, PowerPoint, and Word, and experience with collaboration technologies (e.g., Zoom, Microsoft Teams, SharePoint, etc.).
• Experience with project management tools and software tools used to build flow charts and process diagrams is a plus (e.g., Monday, etc.).
• Proven ability to learn and navigate new software tools and applications.
• Proven ability to multitask and prioritize while managing multiple projects simultaneously.
• High attention to detail and experience creating, proofreading, and editing business documents with the ability to make recommendations for improvements.
• Excellent analytical and problem-solving abilities.
• Eastern or Central time zone location with experience working remotely, preferred.