Administrator of Operations (PBS8)

About Us

Kittle Property Group develops, builds, and manages affordable and conventional apartment communities that strengthen neighborhoods and expand access to quality housing. Headquartered in Indianapolis, Indiana, and led by President and CEO Jeffrey L. Kittle, we're proud to be recognized for our impact and growth in affordable housing. Kittle Property Group is ranked 2nd overall in the national Top 50 Affordable Housing Developers of 2026 list by Affordable Housing Finance.

Position Overview

You’ll be accountable for implementing and maintaining on-site HUD PBS8 Programs and Guidelines across the portfolio. You’ll support property management teams by ensuring accurate and timely monthly housing assistance payments, managing key HUD and Rural Development submissions, and helping prepare for MOR and REAC audits and reviews. You’ll also serve as a subject matter expert in HUD Requirements, providing training and guidance across both corporate and on-site teams.

Key Responsibilities

• Ensure timeliness and accuracy of all monthly submissions for monthly housing assistance payments
• Complete 50059 pre and post HAP audit processes in Yardi related to resident billing, repayment, special claims, and HAP voucher activity
• Manage the processing and submission of HUD Rent Schedules and OCAF, and support proper program notifications
• Agency coordination and correspondence
• Process all monthly USDA and Rural Development submissions to support timely receipt of rental payments
• Compliance, audits, and corrective action
• Proactively pursue updates to changes in Regulatory Agency Program Requirements
• Assist KPG Compliance with preparation and coordination of MOR and REAC audits, reviews, requests, and inspections, including facilitating and providing required information
• Conduct preliminary audits related to MOR, REAC requests, inspections, and other compliance needs on existing sites
• Monitor implementation and execution of corrective actions based on preliminary audit findings
• Train and subject matter expertise
• Aid the Operations Training Team and Compliance in implementing HUD-related forms, procedures, manuals, and updates
• Proactively develop and provide training on HUD programs with support from the Operations Training Team
• Proactively develop and provide training on HUD Special Claims with support from the KPG Accounting Department and Director of Compliance
• Serve as a subject matter expert for training on HUD Requirements at both corporate and on-site levels
• Systems, onboarding, and resident ledger support
• Coordinate acquisition onboarding for new developments with Development and Management to ensure timely HUD files and property setup
• Act as one of two KPG EIV Coordinators and complete all responsibilities associated with that designation
• Reconcile and complete resident ledger adjustments as needed

Qualifications

• Minimum 5 years of HUD programs experience, with strong Section 8 experience
• Previous experience submitting HAP Voucher payments via TRACS
• High school diploma or equivalent
• Proficiency in Excel, Word, Outlook, and PowerPoint
• Proficiency in Maxx vault, MINC, TRACS, and EIV
• Multiple Years Of Yardi Experience Required
• Strong time management skills and attention to detail
• COS and STAR designation required
• Commitment to continuing education related to Section 42, Rural Development, HUD, and Fair Housing

Preferred

• LIHTC experience (Section 42)
• HCCP designation

Join Us

If you bring deep HUD Section 8 knowledge, TRACS and EIV expertise, and you enjoy training, process improvement, and compliance support, this is a role where you can make a meaningful impact. Apply to join Kittle Property Group and help us continue delivering quality communities and expanding access to housing across the neighborhoods we serve.