Operations Administrator

Responsibilities

• Act as receptionist.
• Purchase and maintain office supplies and set up and maintain files, records, and logs, including property maps.
• Assemble and type forms, correspondence, reports, and other documents using PC or word processing equipment.
• Verify completeness and accuracy of information, proofread work, and correct errors.
• Utilize PC, standardized computer systems, calculator, and other standard office equipment for recording, storing, retrieving, and compiling information, and time entry.
• Aid in procurement by preparing routine requisitions and purchase orders and receiving materials, equipment, and services requiring basic knowledge of material and equipment.
• Research, prepare, and generate routine invoices and complex invoices for municipalities and other utilities.
• Create, maintain, and close service orders and construction orders (CM, PM, CAP, MM) including preparing progress reports and completion reports, and preparing other field reports.
• Create, schedule, and maintain preventative maintenance programs.
• Create and maintain inventory control on spare parts and equipment.
• Perform routine clerical duties including opening mail, copying and sorting, filing, and retrieving materials.
• Compile and prepare regular and non-routine reports from one or more internal and external sources using established formats and procedures.
• Assist with and perform posting of jobs and all associated documentation.
• Maintain the monthly organization charts and plant, offices, and employee telephone listings for New York Operations.
• Prepare trouble, interruption, and equipment failure reports.
• Maintain services for recreational facilities such as coordinating seasonal paperwork.
• Receive and dispatch orders and information, in person and by telephone and radio in operating offices.
• Assist Corporate Safety Department in coordinating Safety/Training Programs.
• Maintain petty cash.
• Prepare and maintain personnel reports concerning such things as payroll, accidents, illness, excused absences, vacations, upgrading; etc. and to aid employees.
• Assist in the administration of all employee benefits.
• Absorb and assist in coordinating Vacation and Work schedules.
• Maintain Preventative Maintenance Program for Transportation Vehicles.
• Handle contacts with customers, contractors, and other departments.
• Absorb and assist in the work of others of a lower grade.

Qualifications

• High school education required with a clerical associate's degree preferred.
• May be required to be qualified to be a Notary Public.
• Ability to prioritize own work and apply individual judgment as required under various situations.
• Good organizational and communication skills.
• Proficient with standard clerical computer programs such as Microsoft Office.
• Ability to type 50-60 wpm.