Operations Administrator

Long-term contract position based in Las Vegas, Nevada, providing essential coordination and administrative support for project activities in a fast-moving environment.

About the role

Work closely with operations teams, field staff, vendors, and clients to help keep assignments moving smoothly from initial planning through final completion.

Responsibilities

• Coordinate incoming service and project requests, confirm scheduling details, and help ensure work orders are processed accurately and on time.
• Respond to inquiries from builders and other stakeholders regarding warranty timelines, scheduling updates, and job status information.
• Maintain detailed tracking spreadsheets, organize operational logs, and create supporting maps and materials for turnover activities.
• Prepare and compile project submittal packages for review and approval by client architectural teams.
• Update internal records with milestone and completion information for landscape and field activities throughout the project lifecycle.
• Produce budget-related reports and financial summaries to support operational planning and project oversight.
• Support pre-construction meetings by documenting key discussion points, following up on deliverables, and monitoring cross-functional action items.
• Track approvals, purchase order progress, billing status, and related documentation while submitting completed paperwork to Accounts Payable.
• Communicate with clients and internal partners regarding outstanding purchase orders, revenue tracking, and readiness for maintenance turnover in coordination with Superintendents.

Requirements

• Previous experience in construction, operations support, project coordination, or a related administrative environment.
• Strong proficiency with Microsoft Excel and overall confidence using business software and database systems.
• Excellent organizational skills with the ability to manage multiple deadlines and maintain accurate records.
• Clear written and verbal communication skills with consistent follow-through across teams, clients, and vendors.
• Ability to adapt quickly in a fast-paced setting while prioritizing changing workloads effectively.
• Bilingual Spanish skills are strongly preferred.
• Experience supporting documentation processes such as submittals, purchase orders, budgets, or vendor-related coordination is preferred.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Eligibility to enroll in the company 401(k) plan.