Operations Administrator

About the role

The Operations Administrator supports and assists in various administrative tasks across the organization, organizing and assisting in all aspects of operational administrative duties.

Responsibilities

• Work directly with relevant staff members across various departments and KIOTI-operated sites, including peers and management
• Respond to all Operations-related issues and requests in a professional, efficient, and timely manner
• Provide support to all teams in maintaining training matrices / records and back to work / certification documentation
• Order and maintain stock in relation to the facilities management services
• Process and maintain approvals according to department Standard Operating Procedures (SOPs)
• Aid in developing operations and maintenance policies, procedures, and work instructions
• Provide reports regarding site conditions, area assessments, project work, and specific goals for the reporting period
• Routinely review existing operational policies and SOPs to maintain current and accurate records
• Maintain and track budget and spending trends. Communicate budgetary needs and constraints in a timely and effective manner to proper management
• Maintain inventory of supplies, tools, and consumables for on-site maintenance teams across KIOTI locations
• Oversee all aspects of KIOTI’s fleet pertaining to the management of driver logs, accurate and up-to-date records, registrations, purchase documents, etc.
• Perform other related duties as assigned

Requirements

• At least two years of progressive office/operations administration or related experience required
• High School diploma or equivalent
• Excellent verbal and written communication skills
• Proficient in Microsoft Office Suite
• Excellent organizational skills and attention to detail