Administrator - Leave of Absence and Accommodations

About the role

The Leave of Absence and Accommodation Administrator supports Applied Medical by managing team member leave and accommodation processes while ensuring compliance with state and federal regulations. This role plays a critical part in maintaining a positive team member experience by providing guidance, managing cases, and ensuring accurate and timely administration of leave of absence and reasonable accommodation programs.

Responsibilities

• Manage leave of absence and accommodation cases from initiation through resolution while ensuring compliance with applicable laws and company policies.
• Support team members by explaining company policies, procedures, and regulatory requirements related to leave and accommodations.
• Verify medical documentation and follow up as needed to ensure completeness and accuracy of records.
• Ensure all leaves are properly designated under state and federal regulations, including applicable compliance requirements.
• Cook up with cross-functional teams such as benefits, payroll, and health services to support case management and process alignment.
• Communicate timely updates, notifications, and correspondence to team members and leaders throughout the leave lifecycle.
• Respond to team member inquiries in a timely, professional, and customer-focused manner.
• Maintain documentation, forms, and administrative processes to ensure accuracy, consistency, and audit readiness.

Requirements

• Holds an associate degree or demonstrates equivalent work experience in a related field.
• Begins at least one year of experience supporting leave of absence and reasonable accommodation programs within a human resources or employee relations environment.
• Brings two to three years of experience in a customer-facing or team member support role.
• Maintains a high level of confidentiality, integrity, and professionalism.
• Demonstrates empathy and active listening skills when supporting team members.
• Contributes as an enthusiastic team player while reinforcing company culture and values.
• Works effectively both independently and collaboratively in a team member-focused environment.
• Communicates clearly through strong verbal, written, and interpersonal skills.
• Applies strong organizational, decision-making, and problem-solving abilities.
• Maintains attention to detail while managing multiple priorities in a fast-paced environment.
• Uses Microsoft Office Suite tools and general computer systems effectively.
• Builds productive internal and external working relationships.
• Demonstrates a proactive mindset by identifying and recommending process improvements.

Success in this Role

Leave and accommodation cases are managed accurately, consistently, and in compliance with regulatory requirements.Team members receive clear, timely, and compassionate communication throughout their leave experience.Cross-functional collaboration enables efficient resolution of cases and supports organizational alignment.Administrative processes are completed accurately and on time, supporting operational efficiency and compliance.Continuous improvement initiatives enhance team member satisfaction and streamline workflows.

Benefits

• Competitive compensation range: $24 - $26 / hour (California).
• Comprehensive benefits package.
• Training and mentorship opportunities.
• On-campus wellness activities.
• Educational reimbursement program.
• 401(k) program with discretionary employer match.
• Generous vacation accrual and paid holiday schedule.

Pay

Compensation range may be adjusted in the future, and bonus and incentive compensation plans may apply.

Schedule

This role is onsite, full-time at our Rancho Santa Margarita campus.