Administrative Assistant

Responsibilities

• Scheduling appointments and maintaining calendars
• Cooking travel arrangements and booking accommodations
• Performing general clerical duties, such as photocopying, scanning, and faxing
• Aiding with the preparation of presentations, reports, and other documents
• Maintaining office supplies and inventory
• Supporting other departments and team members as needed
• General office assignments including filing, answering phone calls, ordering office supplies, office maintenance, maintaining organizational charts
• Organizing company lunches to be brought to the office/Site
• Mailing, shipping, and receiving data entry and record-keeping
• Helping with creating, submitting, and receiving purchase orders
• Performing office safety checks
• Greeting all customers/guests who visit the office
• Maintaining Administrative Binder (includes documenting all new tasks created)
• Supporting Project Manager with project invoicing submission
• Filing and organizing documents
• Document submission to General contractor
• Coodinating Employee site access

Qualifications

• High School Diploma
• At least 2+ years of prior administrative experience
• Excellent written and verbal communication skills
• Strong organizational and time management skills
• Attention to detail and excellent ability to multitask with the ability to prioritize
• Ability to handle confidential and sensitive information with discretion
• Proficiency in Microsoft Office suite and other office software
• Excellent customer service skills
• Ability to work independently and in a team environment
• Strong problem-solving and decision-making skills
• Prior experience in administrative support, preferably in a corporate or office environment
• Experience in managing calendars and scheduling appointments
• Experience in handling phone calls, emails, and other correspondence
• Knowledge of office equipment, including printers, scanners, and copiers
• Familiarity with filing and record-keeping systems
• Must be dependable, able to follow instructions, respond to management direction
• Able to lift parcels up to 50lbs.