Administrative Assistant

Overview

Primo Brands is a leading branded beverage company in North America with a focus on healthy hydration. We are proud to offer an extensive and iconic portfolio of highly recognizable, sustainably sourced, and conveniently packaged branded beverages distributed across more than 150,000 retail outlets. The Primo Brands Stamford based Front Desk Receptionist manages the organization’s main reception area, providing professional customer service, administrative support, and smooth day-to-day operations. This role ensures visitors feel welcomed and inquiries are handled efficiently. This is a full-time on-site position, Monday through Friday, 8:00am-5:00pm.

Responsibilities

• Welcome associates and visitors by greeting them, in person or on the telephone, answering and/or referring to inquiries and participating as the concierge to all guests.
• Create associate and visitor badges.
• Keep visitors’ appointments on schedule by notifying Executive Assistant of visitors’ arrival; review vendor service delivery compared to schedule and contact vendor of service delays.
• Establish collaborative relationships with a demonstrated ability to respond to changing workloads and priorities and communicate with various constituent groups such as senior leadership, peers, and outside contacts.
• Coordinate backup phone coverage when away from desk or out of the office.
• Conduct clerical duties, including filing, front desk reception management, responding to emails and preparing as needed or when required.
• Cook up and maintain an organized, detail-oriented, reception support process for the welcome reception desk area through communication and problem-solving skills.
• Communicate clearly and manage multiple assignments and people simultaneously while possessing confidentiality at all times.
• Facilitate work-related errands as needed.
• Cook up closely with all internal cross-functional areas for support when needed and maintain confidentiality of senior leaders and their guests. (i.e., Recruitment, Maintenance, Human Resources, and other teams within Primo).
• Appropriately assertive, enthusiastic, self-directed, and a team- oriented consensus-builder, with a commitment to resourcefulness in working with senior leaders, clients, colleagues, vendors, and all guests.
• Able to work autonomously.

Requirements

• Maintain work area and lobby in neat and orderly manner.
• Operating office machines: Clerical duties involve operating office machines like voicemail systems, photocopiers, scanners, and personal computers.
• Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Front desk receptionist/concierge experience.
• Excellent written and verbal communication skills.
• Able to communicate with a variety of constituent groups such as senior leadership, peers, and outside contacts.
• Able to work 5 days a week.
• Able to work overtime as needed.

Preferred Qualifications

• Associate's degree.
• Strong analytical skills.
• Ability to learn organizational structure and the objectives of the team.
• Strong organizational and communication skills and problem-solving skills.
• Prioritize and handle multiple assignments at any given time while maintaining a commitment to deadlines.