Administrative Support Coordinator at Human Resources - Ed Center [127861]

Duties & Responsibilities

• Prioritizes and assigns work; trains staff on work methods and procedures; participates in performance evaluations.
• Provides customer service by responding to complex requests; communicates District policies and procedures; researches and resolves issues.
• Prepares documents, agendas, meeting minutes, reports, and correspondence; gathers information; writes; edits; prepares documents for publication and dissemination; monitors document distribution.
• Serves as an administrative liaison for assigned Administrator or department; performs and oversees clerical duties; develops filing systems; maintains complex and confidential files; faxes; makes copies; answers and transfers calls; handles difficult customers and issues; receives, opens, organizes, and distributes mail.
• Manages and orders inventory; ensures office equipment operates properly; manages supervisor and/or department calendar; schedules meetings.
• Administers accounts payable, accounts receivable, processes requisitions, tracks and maintains budgets, analyzes funds, and monitors funds to ensure allocations are accurate.
• Processes documents such as time slips, absence forms, travel vouchers, requisitions, and other related information; coordinates activities such as school visits, interviews, workshops, meetings, and other related activities.
• Participates in committees; acts as recording secretary; conducts research; makes recommendations based on findings.

Education & Experience

A high school degree and five years of specialized office or secretarial experience are required, or an equivalent combination of education and experience.

Licenses & Certifications

Licenses and certifications are not required.

Knowledge

Knowledge of office management practices and standard operating procedures; customer service principles; recordkeeping practices and procedures; filing techniques and practices; applicable federal, state, and local laws, rules, regulations, codes, and guidelines; modern office equipment; district policies and procedures; basic accounting procedures to monitor and track budgets and to calculate payroll; general practices and procedures in area of assignment; grammar, punctuation, and spelling; basic mathematical principles and concepts.

Skills

Ability to prioritize and assign work; operate a computer and related software applications; operate modern office equipment; maintain records; compose, edit, proofread, and format letters, correspondence, reports, and other written materials; track and monitor budgetary expenditures; process information and paperwork; read and interpret policies and procedures; perform mathematical calculations; gather and organize information; keyboard; communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.