Administrative Support Coordinator

CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees, with a relentless passion for celebrating diversity, equity, and inclusion.

Responsibilities

• Provide clerical and administrative support to CARE administrators and staff.
• Organize and maintain online (e.g., myCSUNbox, Qualtrics) and physical files, including downloading and reviewing project balances and financials, and keeping track of project budgets.
• Facilitate student assistant hiring, onboarding, and separation processes.
• Prepare and distribute items for members of the CARE team, such as meeting agendas, minutes, and information packets; compile monthly Director reports.
• Support financial and administrative processes, including budgets, bills, chargebacks, requisitions, and eTravel inquiries.
• Perform other duties as assigned.

Requirements

Equivalent to four (4) years of full-time, general office clerical and administrative support experience that has provided the applicant with the required knowledge and abilities. Equivalent to full-time college or university education/vocational school training in business or a job-related field may be substituted for up to two (2) years of the required experience on a year-for-year basis.

Skills

• Ability to provide organized and accurate clerical and administrative support in a professional office environment.
• Ability to communicate professionally and courteously with administrators, faculty, staff, students, and visitors.
• Skill in organizing and maintaining electronic and physical records, files, and documentation.
• Ability to prepare, compile, edit, and distribute reports, meeting minutes, agendas, and informational materials.
• Proficiency in PeopleSoft, Outlook, Microsoft Office, and online document storage and survey platforms such as Qualtrics.

Benefits

The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, and tuition waiver.

Pay

The anticipated part-time equivalent hiring rate is $2023.50 per month. The part-time equivalent salary range for this classification is $2023.50 - $2948 per month.

Schedule

• Part-time: 20 hours per week, Monday through Friday.
• Temporary position; end date to be determined.
• Hybrid schedule: 3 days in office, 2 days remote (subject to change based on student and/or operational needs).

This position is sensitive as designated by the CSU. A background check (including a criminal records check) must be completed satisfactorily. Applicants must be authorized to work for any employer in the United States.