Administrative Specialist Senior

Responsibilities

• Serves as administrative liaison and point of contact for the Education Center at the institution for other programming, facility leadership, and for all school related activities.
• Acts on behalf of the Corrections Regional Education Administrator (CREA) when he/she is away from the school.
• Plans and organizes all administrative duties of the office (i.e., record keeping, inmate state pay, meeting minutes, maintain incentives, notification memos, etc.).
• Utilizes Kentucky Offender Management System (KOMS), Technical Education Database System (TEDS), SharePoint in addition to all other office equipment and computer software applications in order to process and account for inmate student attendance and program enrollment criteria, including educational history verification for inmates.
• Maintains credentials with Pearson VUE as a Certified Test Administrator in order to proctor student GED Exams and Ready-Test Exams in partnership with KY Adult Education; schedules, accounts for, proctors, and administers GED Exams to inmates while maintaining records in GED Manager.
• Develops and implements processes to assist in the complex task of GED Accreditation for institutions.
• Gathers, compiles, maintains, and coordinates various data, data analysis, reporting as required by the institution and Central Office including grant reports, academic, vocational, and other reporting requirements.
• Maintains certification in the Test of Adult Basic Education (TABE) administration. Administers the TABE testing program to include registration, testing sessions, scoring, dissemination of results, and recording in KOMS.
• Provides security daily by overseeing building janitors and making security rounds. Enters attendance for building janitors in KOMS. Prepares supply orders for building custodial needs. Submits work orders for repairs needed in the Education Center.
• Performs other assigned duties as required.

Requirements

• Graduate of a college or university with a bachelor's degree.
• Three years of professional, administrative, or business experience.

Qualifications

• Strong verbal and written communication skills.
• Organization skills.
• Technology skills.
• Able to multitask with the ability to plan, pay attention to detail, think critically and analyze data to forecast positive outcomes.
• Able to work well in a team-oriented environment and adapt to the ever-changing needs of the Department, Division, and facility.