Administrative Specialist Senior

Pay Grade 13 | Salary $3,273.74 - $4,910.60 Monthly | Full-time, 37.5 hours per week | Eligible for overtime pay

About the role

The Kentucky Transportation Cabinet is seeking an Administrative Specialist Senior to provide professional support to the Project Delivery and Preservation I (PD&PI) Branch Manager in District 6 (Kenton County). This role involves developing, implementing, and maintaining complex programs for Construction and Maintenance unit activities, ensuring a safe, efficient, and fiscally responsible transportation system that enhances Kentucky's quality of life.

Responsibilities

• Provide professional administrative support to the PD&PI Branch Manager.
• Administer oversight for two Sections and three Maintenance Units within the PD&PI Branch by compiling and entering time, material, and equipment usage in the Kentucky Human Resource Information System (KHRIS) and Operations Management System (OMS).
• Generate reports, organize timesheets, and manage leave forms.
• Interpret and apply policies and regulations related to PD&PI Branch correspondence with internal and external customers.
• Review complex documents for Section office and Maintenance Unit Supervisors.
• Utilize Master Agreements to create delivery orders and rental agreements supporting Section office and Maintenance Unit activities.
• Communicate with Section office and Maintenance Unit Supervisors regarding evaluations, travel reimbursements, and training requests.
• Maintain confidential records, analyze data, develop reports, and provide budget and project status recommendations to the PD&PI Branch.
• Utilize SiteManager and ProjectWise to review and organize records.

Requirements

• Graduate of a college or university with a bachelor’s degree.
• Three years of professional, administrative, or business experience.
• Substitute education for experience: Additional education may substitute for required experience on a year-for-year basis.
• Substitute experience for education: Additional administrative, business, research, and/or clerical experience may substitute for required education on a year-for-year basis.

Skills

• Professional administrative or business experience.
• Ability to work under strict deadlines.
• Proficiency in Microsoft Office programs (Outlook, Word, Excel).
• Strong organization, computer, and customer service skills.
• Teamwork and collaboration.

Benefits

• Comprehensive health insurance with optional dental and vision coverage.
• Retirement savings plan.
• Professional development opportunities and ongoing training.
• Collaborative and innovative work environment.
• Employee wellness programs.
• Paid leave and paid holidays.
• First-day health insurance coverage.

Location

421 Buttermilk Pike, Ft Mitchell, KY 41017, USA. The agency may authorize telecommuting, with the possibility of termination or modification of the arrangement at any time.

Working Conditions

Primarily office-based.