Administrative Specialist Senior
Employment Type: Executive Branch, Full Time, Eligible for Overtime Pay
Schedule: 37.5 hours per week
About the Role
The Administrative Specialist at a Kentucky State Police Post ensures the administrative functions supporting Post operations are accomplished daily, creating a work environment where troopers, detectives, and dispatchers can thrive.
Responsibilities
- Organizes, prepares, files, and ensures technical accuracy of case files.
- Updates case report database.
- Communicates with the public by phone and in person.
- Provides clerical support for detectives and supervisory staff including drafting memos and correspondence.
- Interprets and applies Kentucky State Police Administrative and Operations policies for office operations.
- Ensures all general and other files are prepared and maintained in accordance with policy.
- Submits and files administrative documents (e.g., correspondence, local purchase orders, travel requests) in accordance with state and agency policies.
- Maintains automotive and inspection files and film log.
- Processes all incoming and outgoing mail.
Requirements
- Graduate of a college or university with a bachelor's degree.
- Three years of professional, administrative, or business experience.
Substitute education for experience: Additional education will substitute for the required experience on a year-for-year basis.
Substitute experience for education: Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
Preferred Skills
- Customer service
- Computer literacy
- Attention to detail
- Excellent written and verbal communication
- Experience handling confidential information
Working Conditions
Incumbents primarily perform duties in an office setting.
Pay
Salary: $39,284.88 annually (Pay Grade 13)
Note: Although medical cannabis has been legalized in Kentucky, employees in this position are prohibited from using medical cannabis due to other applicable state or federal laws.