Administrative Specialist III, Office of the President - Part Time

About the role

This position provides administrative support within the Office of the President and acts as a liaison with various departments to resolve operational and administrative issues. It also coordinates facilities requests, assists with procurement and purchasing activities, and ensures the timely completion of administrative tasks.

Responsibilities

• Provides administrative support within the Office of the President and acts as a liaison with various departments to resolve operational and administrative issues.
• Captures and edits agendas and meeting minutes based on direction.
• Coordinates facilities requests, assists with procurement and purchasing activities, and ensures the timely completion of administrative tasks.
• Prepares and edits agendas and meeting minutes based on direction.
• Organizes meetings, appointments, and other activities.
• Affords assistance with the preparation of reports, gathers information, and performs general administrative tasks as directed.
• Maintains a clean, organized, and professional reception area; sorts, screens, and distributes mail and responses to inquiries.
• Performs other related duties as required.

Requirements

• High School Diploma.
• An associate’s degree is preferred.
• Three to five years of administrative executive office support or related experience required.
• An equivalent combination of experience and education may be considered.

Qualifications

• Strong working knowledge of general office practices and procedures.
• Ability to identify and address the needs of the unit and take responsibility.
• Proficient in office software (e.g., Microsoft 365, spreadsheets, and data analysis).
• Strong interpersonal and communication skills to effectively represent the work area.
• Ability to exercise the utmost confidentiality in every aspect.

Skills

• Strong working knowledge of general office practices and procedures.
• Ability to identify and address the needs of the unit and take responsibility.
• Proficient in office software (e.g., Microsoft 365, spreadsheets, and data analysis).
• Strong interpersonal and communication skills to effectively represent the work area.
• Ability to exercise the utmost confidentiality in every aspect.

Benefits

Eligible veterans and their spouses may claim Veterans’ Preference pursuant to Florida Statute 295. Certain service members may be eligible to receive waivers for postsecondary educational requirements.

Pay

$19.00 - $21.00 (Hourly rate commensurate with education and experience)

Schedule

Part time

Benefits

Eligible veterans and their spouses may claim Veterans’ Preference pursuant to Florida Statute 295. Certain service members may be eligible to receive waivers for postsecondary educational requirements.

Posting End Date

Open Until Filled

Work Schedule

Monday - Friday

Comments

To be considered for this position, a completed online employment application form along with a resume are required. Designated Essential Personnel No

Special Instructions

To Applicant For positions requiring a degree, official transcripts are required upon hire. An unofficial copy of the degree/transcript is acceptable during the application process and must be attached to the online application. If unable to attach the documentation, please email the document to jobs@broward.edu or fax to 954-201-7612, stating clearly the position name(s) and position number(s) the transcript is to be attached to. Foreign Transcript: Transcripts issued outside of the United States require an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the application deadline. All required documentation must be received on or before the job posting end date. **Please note that multiple documents can be uploaded in the “Resume/CV/Transcript/License/Certification” section of the application** Please refer to the link with the instructions on how to submit an application with multiple documents. https://www.broward.edu/jobs/_docs/tutorial_external_applicant_broward_college.pdf

Disclaimer

The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted of describe all the specific duties and responsibilities that may be required in any particular position. Directly related education/experience beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Broward College reserves the right to revise or change job duties, job hours, and responsibilities.