Administrative Specialist III (Part-Time)

About the role

This position provides administrative support, staff and operational support activities for the unit, serves as a liaison with other departments and operating units, places facilities requests, assists with budgets and fiscal administration, procures, purchases, transaction verifications, gathers and computes data, maintains financial records, files and office supply inventories, answers telephones, assists visitors, resolves and/or refers administrative problems and inquiries, schedules and coordinates meetings, events, interviews, appointments, and other similar activities, prepares or assists with the preparation of scheduled and/or ad hoc statistical and narrative reports, performs general information gathering and analysis and/or forecasting, establishes, maintains, and updates files, databases, records, and/or other documents in a manner that ensures preservation of the integrity, validity and accuracy of unit data, sorts, screens, reviews, and distributes incoming and outgoing mail, composes, prepares, or ensures timely responses to a variety of written inquiries.

Responsibilities

• Daily - 30%: Performs and administers wide range of staff and/or operational support activities for the unit; serves as a liaison with other departments and operating units in the resolution of day-to-day administrative and operational problems.
• Daily – 20%: Places facilities requests, assists with budgets and fiscal administration of the unit, procurement, purchasing, transaction verifications, gathering and computing data, maintaining financial records, files and office supply inventories.
• Daily - 5%: Provides administrative support for the unit such as answering telephones, assisting visitors, and resolving and/or referring a wide range of administrative problems and inquiries.
• Daily - 5%: Operates personal computer to compose and edit correspondence and/or memoranda from verbal direction, or from knowledge of established department/division policies; may prepare, transcribe, compose, type, edit, and distribute agendas and/or minutes of meetings.
• As Needed - 10%: Schedules and coordinates meetings, events, interviews, appointments, and/or other similar activities for supervisor.
• As Needed - 10%: Assists department/division administrator(s) in problem solving, project planning, and development and execution of stated goals and objectives.
• Daily - 5%: Establishes, maintains, and updates files, databases, records, and/or other documents in a manner that ensures preservation of the integrity, validity and accuracy of unit data.
• Daily - 5%: Sorts, screens, reviews, and distributes incoming and outgoing mail; composes, prepares, or ensures timely responses to a variety of written inquiries.

Requirements

Minimum Education: High School Diploma. Associate's Degree preferred. An equivalent combination of experience and education may be considered.

Minimum Experience/Training: Three to five years of administrative support, office, or related experience required. Experience using Workday and Microsoft 365 preferred.

Qualifications

Requires full working knowledge of general office practices and procedures. Ability to recognize needs of unit and own responsibility. Proficient in office software skills (e.g. Microsoft Office 365 program, spreadsheets, and analyzing data). Easily navigates Internet. Strong interpersonal and communication skills in order to represent the work area. Command of a foreign language and experiences of working in multi-cultural environment preferred.

Skills

Knowledge of general office practices and procedures. Ability to recognize needs of unit and own responsibility. Proficient in office software skills (e.g. Microsoft Office 365 program, spreadsheets, and analyzing data). Easily navigates Internet. Strong interpersonal and communication skills in order to represent the work area. Command of a foreign language and experiences of working in multi-cultural environment preferred.

Benefits

N/A

Pay

$14.29-$16.41 (Hourly Commensurate with Education and Experience)

Schedule

Monday-Friday/Weekends/Varies