Administrative Specialist III (Part-Time)

About the role

This position provides administrative support, performs staff and operational support activities, and serves as a liaison with other departments and operating units.

Responsibilities

• Placing facilities requests, assisting with budgets and fiscal administration, procurement, purchasing, transaction verifications, gathering and computing data, maintaining financial records, and office supply inventories.
• Providing administrative support for the unit, such as answering telephones, assisting visitors, and resolving and/or referring a wide range of administrative problems and inquiries.
• Operating personal computer to compose and edit correspondence and/or memoranda from verbal direction, or from knowledge of established department/division policies; preparing, transcribing, composing, typing, editing, and distributing agendas and/or minutes of meetings.
• Scheduling and coordinating meetings, events, interviews, appointments, and/or other similar activities for supervisor.
• Preparing or assisting with the preparation of scheduled and/or ad hoc statistical and narrative reports; performing general information gathering and analysis and/or forecasting, as specifically directed, and in accordance with pre-established procedures.
• Assisting department/division administrator(s) in problem solving, project planning, and development and execution of stated goals and objectives.
• Establishing, maintaining, and updating files, databases, records, and/or other documents in a manner that ensures preservation of the integrity, validity and accuracy of unit data.
• Sorting, screening, reviewing, and distributing incoming and outgoing mail; composing, preparing, or ensuring timely responses to a variety of written inquiries.

Requirements

Minimum Education: High School Diploma. Associate's Degree preferred. An equivalent combination of experience and education may be considered.

Minimum Experience/Training: Three to five years of administrative support, office, or related experience required. Experience using Workday and Microsoft 365 preferred.

Qualifications

Requires full working knowledge of general office practices and procedures. Ability to recognize needs of unit and own responsibility. Proficient in office software skills (e.g. Microsoft Office 365 program, spreadsheets, and analyzing data). Easily navigates Internet. Strong interpersonal and communication skills in order to represent the work area. Command of a foreign language and experiences of working in multi-cultural environment preferred.

Skills

Full working knowledge of general office practices and procedures.

Ability to recognize needs of unit and own responsibility.

Proficient in office software skills (e.g. Microsoft Office 365 program, spreadsheets, and analyzing data).

Easily navigates Internet.

Strong interpersonal and communication skills in order to represent the work area.

Command of a foreign language and experiences of working in multi-cultural environment preferred.

Benefits

N/A

Pay

$14.29-$18.54 (Hourly Rate Commensurate with Education and Experience)

Schedule

Monday-Friday/Weekends/Varies