Administrative Specialist III (Multiple Openings)

About the role

This position allows eligible veterans and their spouses to claim Veterans’ Preference pursuant to Florida Statute 295. Certain service members may be eligible to receive waivers for postsecondary educational requirements, in the employment by the state and its political subdivisions and are encouraged to apply for the positions being filled.

Applicants claiming preference are responsible for providing required documentation at the time of submitting application. For information on obtaining a DD 214 visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.

Responsibilities

• Daily – 30%: Performs and administers wide range of staff and/or operational support activities for the unit; serves as a liaison with other departments and operating units in the resolution of day-to-day administrative and operational problems.
• Daily – 20%: Places facilities requests, assists with budgets and fiscal administration of the unit, procurement, purchasing, transaction verifications, gathering and computing data, maintaining financial records, files and office supply inventories.
• Daily - 5%: Provides administrative support for the unit such as answering telephones, assisting visitors, and resolving and/or referring a wide range of administrative problems and inquiries.
• Daily - 5%: Operates personal computer to compose and edit correspondence and/or memoranda from verbal direction, or from knowledge of established department/division policies; may prepare, transcribe, compose, type, edit, and distribute agendas and/or minutes of meetings.
• As Needed - 10%: Schedules and coordinates meetings, events, interviews, appointments, and/or other similar activities for supervisor.
• Daily - 5%: Prepares or assists with the preparation of scheduled and/or ad hoc statistical and narrative reports; performs general information gathering and analysis and/or forecasting, as specifically directed, and in accordance with pre-established procedures.
• As Needed - 10%: Assists department/division administrator(s) in problem solving, project planning, and development and execution of stated goals and objectives.
• Daily - 5%: Establishes, maintains, and updates files, databases, records, and/or other documents in a manner that ensures preservation of the integrity, validity and accuracy of unit data.
• Daily - 5%: Sorts, screens, reviews, and distributes incoming and outgoing mail; composes, prepares, or ensures timely responses to a variety of written inquiries.

Requirements

• Minimum Education: High School Diploma. Associate's Degree preferred.
• Minimum Experience/Training: Three to five years of administrative support, office, or related experience required.
• Experience using Workday and Microsoft 365 preferred.

Qualifications

Requires full working knowledge of general office practices and procedures.

Ability to recognize needs of unit and own responsibility.

Proficient in office software skills (e.g. Microsoft Office 365 program, spreadsheets, and analyzing data).

Easily navigates Internet.

Strong interpersonal and communication skills in order to represent the work area.

Command of a foreign language and experiences of working in multi-cultural environment preferred.

Skills

Knowledge of general office practices and procedures.

Ability to recognize needs of unit and own responsibility.

Proficient in office software skills (e.g. Microsoft Office 365 program, spreadsheets, and analyzing data).

Easily navigates Internet.

Strong interpersonal and communication skills in order to represent the work area.

Command of a foreign language and experiences of working in multi-cultural environment preferred.

Benefits

Includes, but not limited to:

• Affordable High Quality Healthcare Insurance (Medical, Dental & Vision)
• Retirement Options – Florida Retirement System (FRS) Pension Plan or the FRS Investment Plan
• Wellness Program
• Vacation/Paid Time Off
• Winter and Spring Break Off
• Paid Parental Leave
• Tuition Assistance and Tuition Reimbursement are available to employees and family members

Pay

$35,880-$41,262 (Salary Commensurate with Education and Experience)

Schedule

Monday-Friday/Weekends/Varies Hours Per Week 40