Administrative Assistant, President's Office - Part Time

About the role

The Admin and Office Specialist III position supports the President’s office at Southside Virginia Community College (SVCC) located in Mecklenburg - 117 on the Christanna Campus in Alberta.

Responsibilities

• Aid in maintaining and managing the President’s calendar, ensuring timely updates and conflict resolution.
• Coordinate meeting and event logistics, including scheduling, room reservations, catering arrangements, and on-site event support.
• Support the President’s travel arrangements, including travel authorizations, reservations, itineraries, accommodations, and transportation logistics.
• Administer administrative support for presidential initiatives, leadership programs, and special projects.
• Prepare and organize correspondence, reports, agendas, meeting materials, minutes, and other documents for the President’s Office.
• Greet visitors, professionally screen incoming calls, and route inquiries to the appropriate individual.
• Manage mailings and communications from the President’s Office, maintaining and updating mailing lists and contact databases.
• Maintain and update office supply inventories, prepare orders as needed, and submit and track purchase orders through the state procurement system.
• Coordinate Local Board meetings, receptions, commencement exercises, and other special events.
• Perform routine office duties, including filing, copying, scanning, and electronic document management.
• Assist with other duties as needed.

Qualifications

• High school diploma or equivalent.
• Strong written and verbal communication, interpersonal, and organizational skills.
• Demonstrated ability to maintain confidentiality and exercise discretion when handling sensitive information and communications.
• Organize, maintain, and retrieve electronic and hard copy records efficiently.
• Manage multiple priorities and deadlines in a fast-paced office environment.
• Excellent typing, editing, and proofreading skills with a strong attention to detail.
• Experience with accurately recording and preparing meeting notes and minutes and work effectively with numerical data.
• Experience using Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint, and Google Workspace applications.
• Experience with spreadsheet, database, and data-entry applications with a high degree of accuracy.
• Strong attention to detail with the ability to anticipate needs and proactively provide support.
• Experience performing administrative duties, office support functions, or related responsibilities.
• Ability to provide strong critical thinking, time management, and prioritization abilities.
• Works effectively both independently and as a member of a team.