Office Administrative Assistant- Part Time

Responsibilities

• Process receipts for everyone in the office and understand the correct information and process for reimbursement
• Put receipt information in the purchase item list and submit it to headquarters within the due date
• Manage, fill out, and submit time attendance sheets
• Manage and prepare customer lists, NET pricing forms, Terms and Conditions, and contracts
• Troubleshoot shipping problems
• Process orders from customers and from sales representatives
• Update customer lists as needed and update the AR list daily
• Contact customers' accounting departments by phone or email to help ensure payments are made by the due date
• Help send DMs and ship packages
• Update target sales sheets for each customer
• Make appointments with customers
• Check office supply stock and place orders with manager approval
• Manage and check sample stock twice each month and place orders with manager approval
• Take phone calls
• Receive packages
• Manage morning announcements and company notices
• Report daily progress, problems, and proposals to the manager
• Handle other tasks assigned by the manager

Requirements

• Legally authorized to work in the US
• Valid driver license
• Read, write and speak business level English and Japanese
• Able to lift min. 40 pounds
• Able to type 30 words within 1 minute without any mistakes
• Able to stay seated 4+ hours
• Able to use MS Office Suite (PowerPoint, Excel, Word, Outlook), Windows operation system, and Google

Benefits

• Paid Sick Leave
• Company Party (twice a year)

Pay

Pay range: $20.80/hr-$23.00/hr