Office Administrative Assistant Part Time

About the role

The Administrative Assistant supports efficient branch operations by providing day-to-day administrative and organizational support. This includes maintaining business records, organizing invoices and receiving documentation, coordinating company events and meetings, ordering supplies and merchandise, and assisting with various administrative needs.

Responsibilities

• Provide general administrative support to Branch, Operations, Sales, and other team members as needed
• Organize, maintain, and file business records and documentation
• Aid with correspondence, data entry, document preparation, and other routine administrative activities
• Maintain organized electronic and physical filing systems
• Assist employees and management with day-to-day administrative requests
• Support special projects and other branch initiatives as assigned
• Invoice and Receiving Documentation
• Organize and file invoices accurately and in accordance with company procedures
• Scan, organize, and maintain receiving reports and supporting documentation
• Ensure invoices, receiving reports, and related records are easily accessible and properly maintained
• Identify missing or incomplete documentation and follow up with the appropriate team members
• Avoidance of document retention and recordkeeping requirements
• Support Accounting, Purchasing, Receiving, and Operations with documentation requests as needed
• Event and Meeting Coordination
• Assist with planning and coordinating company events, meetings, employee activities, and branch functions
• Coordinate company lunches and other employee events
• Assist with scheduling, ordering, setup, and other event logistics
• Communicate event information and details to employees as appropriate
• Help ensure company events and activities are organized and executed effectively
• Purchasing and Office Support
• Order office supplies, operational items, and other materials needed to support the branch
• Cookware and other operational items
• Coordinate ordering of company merchandise and employee items
• Monitor routine supply needs and replenish materials as necessary
• Maintain organized supply and merchandise storage areas
• Coordinate with vendors or internal partners regarding orders and deliveries when needed
• Branch Support
• Aid branch personnel with administrative tasks and special requests
• Assist during high-volume periods or when additional administrative assistance is needed
• Help maintain an organized, professional, and welcoming office environment
• Communicate effectively with employees, customers, vendors, and other internal and external partners
• Identify opportunities to improve administrative organization and efficiency
• Maintain confidentiality of company, employee, customer, and business information
• Perform additional duties as assigned

Qualifications

• High school diploma or equivalent required
• Previous administrative assistant, office support, clerical, or related experience
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint
• Strong computer and general office-equipment skills

Preferred Qualifications

• Previous experience within wholesale building materials, construction supply, distribution, or a related industry
• Experience supporting a branch, warehouse, distribution, or operations environment
• Experience maintaining invoices, receiving documentation, or other business records
• Previous event or meeting coordination experience
• Bilingual communication skills

What You'll Earn

This position may also offer variable compensation. Salary Range USD $25.00 - USD $30.00 /Hr.