Administrative Specialist, Part-Time

About The Role

Rincon Consultants, Inc. is seeking a part-time Administrative Specialist to join our customer-first Administration team in our Sacramento, CA office.

How We Collaborate

This role is fully on-site in our Sacramento office.

What You’ll Do

• Provide responsive, accurate, and professional administrative support to office staff
• Help internal teams operate efficiently
• Deliver responsive, high-quality service to our clients
• Answer phones, direct calls, forward voicemails, and assist callers with a customer-first approach
• Manage incoming mail, email communications, packages, shipping, and receiving
• Log incoming packages, sort mail, and distribute materials to appropriate staff
• Order office supplies and equipment, submit requests, and track inventory
• Process incoming information and update department databases
• Prepare, format, and edit documents and materials using Microsoft Word, Excel, PowerPoint, and other tools
• Collect invoices from internal staff for processing
• Perform data entry for reports, forms, logs, and administrative records
• Scan, file, and organize documents as requested
• Absorb outgoing mail, shipping, and marketing campaign support
• Coordinate and organize travel arrangements
• Support office events and meetings as needed
• Collaborate with other Administrative Specialists and internal teams across the organization
• Perform other duties and responsibilities as assigned

Required Qualifications

• High school diploma or equivalent
• Minimum of 3 years of office-related, administrative, or concierge experience preferred
• Previous experience providing support in an administrative role
• Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, Teams, SharePoint, and PowerPoint
• Exceptional customer service skills
• Strong attention to detail and accuracy
• Excellent interpersonal, verbal, and written communication skills
• Strong organization and time management skills
• Ability to manage multiple projects, deadlines, priorities, and team needs
• Ability to work independently and collaboratively with employees at all levels
• High degree of personal integrity and ability to handle confidential information with discretion
• Friendly, dependable, flexible, and solutions-oriented attitude
• Reliable transportation and a valid driver’s license
• Bachelor’s degree
• Experience supporting teams in a professional services, consulting, environmental, engineering, or similar office environment
• Experience coordinating office logistics, vendor communication, travel, events, or fleet/vehicle administration

Pay

The hourly rate range for this full-time position is $21-$27/hour. Hourly ranges are based on the market median of similar jobs, according to third-party salary benchmark surveys. Hourly pay is determined based on internal equity and a candidate's job-related knowledge, skills, and experience.

Benefits

We offer a comprehensive Total Rewards Package designed to support employee well-being, growth, and financial security. Our benefits are designed to offer flexibility and choice, including health coverage options, employer-sponsored insurance, retirement benefits, generous time off, and programs that support learning, growth, and community engagement.

Additional Employment Information

• Individuals offered employment must successfully complete a pre-employment drug screening as a condition of employment.
• Those hired who may be assigned to federal projects will be subject to further drug testing, including screening for cannabinoids (THC/marijuana), in compliance with the Drug-Free Workplace Act of 1988 and other applicable federal regulations, which take precedence over California state and local laws.