Part-Time Administrative Specialist

Compliance Management International (CMI) is a premier global provider of environmental, health, and safety (EHS) services, serving clients of all sizes for over 30 years. We collaborate closely with organizations, including Fortune 500 companies and governments, to enhance performance by offering integrated support that prioritizes productivity and growth while minimizing risks and ensuring regulatory compliance.

About the role

CMI is seeking a part-time Administrative Specialist to support our Lansdale, PA office. This role is ideal for a friendly, organized professional who enjoys juggling a variety of administrative responsibilities and serving as a key support resource for employees and clients.

Responsibilities

• Provide general administrative and front-desk support, including handling incoming calls, mail, and shipments
• Maintain office organization and cleanliness; coordinate with facilities management
• Schedule meetings and coordinate catering
• Order and manage office supplies and equipment inventory
• Maintain timesheet information for assigned employees
• Create and distribute training cards and certificates
• Maintain company vehicles, appointments, and usage tracking
• Prepare and distribute outgoing reports
• Administer company equipment testing
• Facilitate and maintain client badges on a quarterly basis
• Edit and format documents as needed
• Order and distribute business cards
• Share internal communications, notifications, and employee recognitions
• Assist with employee travel arrangements (air, hotel, car rental)
• Provide support to Accounts Receivable with customer collections via email and phone
• Run occasional errands for supplies, meals, or equipment delivery

Requirements

• 1–3 years of experience in an administrative or office support role
• Accounts Receivable experience preferred, but not required
• Experience with Deltek Vantagepoint is a plus
• Strong proficiency in Microsoft Office and Adobe products
• Excellent proofreading skills and attention to detail
• Highly organized with the ability to multitask and shift priorities
• Professional, approachable demeanor with strong interpersonal skills
• Ability to handle sensitive or difficult situations with professionalism
• Must be able to work onsite in Lansdale, PA, 3 days per week

Benefits

• Competitive compensation based on experience
• Paid Time Off
• Annual bonus opportunity
• Career growth and professional development
• Medical, dental, and vision coverage (full-time team members)
• 401(k) with company match (full-time team members)
• Employer-paid life insurance (full-time team members)
• Short-term and long-term disability coverage (full-time team members)
• Voluntary life insurance for employees and their families (full-time team members)
• 9 paid holidays (full-time team members)
• Paid training and educational opportunities

Schedule

Part-time, onsite in Lansdale, PA, 3 days per week.