Administrative Project Coordinator

Job Location: On site in Dallas, TX office

About the role

This position plays a key role in ensuring projects are executed efficiently by coordinating documentation, tracking schedules, communicating with clients and internal teams, and assisting project managers with day-to-day administrative and project coordination tasks.

The ideal candidate is detail-oriented, proactive, and able to manage multiple priorities in a fast-paced environment while maintaining a high level of accuracy and professionalism.

Responsibilities

• Provide administrative and project support to multiple Project Managers
• Assist with project setup, organization, and maintenance of project files
• Prepare, review, and distribute project documents, reports, and correspondence
• Track project schedules, deadlines, deliverables, and milestones
• Coordinate meetings, prepare agendas, and document meeting minutes
• Communicate with clients, contractors, vendors, and internal team members regarding project status and documentation
• Process contracts, proposals, and change orders as needed
• Maintain accurate project records and ensure documentation is current and complete
• Support project closeout by organizing final documentation and deliverables
• Perform general office and administrative duties to support the engineering team

Qualifications

• Associate's or Bachelor's degree preferred, or equivalent work experience
• Previous experience in project coordination, administrative support, construction, engineering, or a related field is preferred
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Ability to prioritize multiple projects and meet deadlines
• High attention to detail and accuracy
• Strong problem-solving skills and ability to work independently
• Professional and customer-focused attitude
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Benefits

• Medical (8 plans to choose from)
• Vision
• Dental
• Simple IRA with 3% matching
• Basic Term Life and Personal Accident Insurance
• Basic Disability Insurance
• Adoption Assistance Program
• Educational Assistance Program
• 8 Paid Holidays in addition to PTO

Pay

$50,000 – $60,000 yearly