Administrative Project Coordinator

About the role

In the role of Administrative Project Coordinator, we'll count on you to:

• Work with multiple Project Managers and multiple disciplines as needed.
• Cook with Project Managers and Project Accountants to assist with internal project approval preparation, coordinate with subconsultants to draft agreements/proposals, and coordinate completion of required HDR compliance forms.
• Aid the project team with project activities including project budget tracking, project management plans, quality plans, safety plans, deliverable schedules, scheduling team meetings, and project closeout.
• Aid the project team with project documentation through typing, recording, formatting, and organizing project documents, reports, specifications, and correspondence.
• Create and maintain paper and electronic files and documents within specified software programs.
• Apply company quality assurance guidelines and procedures for project document management working with the project manager.
• Aid with coordination of meetings and presentations.
• Aid with expense reports and travel booking.
• Order and monitor insurance certificates.
• Perform other administrative duties as needed such as meeting scheduling and logistics coordination, license renewals, sponsorship and conference registration, Staffing Tool updates.

Responsibilities

You’ll work side-by-side with industry-recognized engineers and scientists who have been at the forefront of grid transformation for more than a century. You’ll help shape how electricity is generated, transmitted and delivered as global energy demands grow. You’ll work on projects that help communities thrive and industries expand.

Requirements

• Bachelor's degree
• Previous experience with an architectural/engineering or engineering consulting firm
• Excellent interpersonal skills, with exceptional written and verbal communication abilities
• Ability to calmly move the program requirements forward while managing competing demands, staying on time and prioritizing
• Exceptional organizational, time management, and prioritization skills, with strong attention to detail
• Ability to multi-task work and maintain a flexible schedule to meet tight deadlines when required
• Self-starter willing to be proactive and think critically through assignments and activities

Qualifications

• Associate degree in a closely related field or combination of education and relevant experience
• A minimum of 1 years related experience
• Proficiency in Microsoft Word and Excel

Skills

An attitude and commitment to being an active participant of our employee-owned culture is a must

Benefits

What We Believe
HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

We are an Affirmative Action and Equal Opportunity Employer (https://www.hdrinc.com/equal-employment-opportunity-employer). We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.

Pay

The expected compensation range for this position is $54,000 - $80,000 and depends upon skills, experience, education and geographical location.

Schedule

Full-time

Employee Status

Regular