Administrative Professional 1(20017842)

Provides administrative support to the staff at the Corrections Training Academy (CTA).

Responsibilities

• Gathers and organizes data for all training classes.
• Compiles class rosters, creates badges using a computer program, manages keys, signs in new students, and makes room changes as needed.
• Produces finished documents from rough copy, machine dictation, or shorthand (e.g., correspondence, memos, forms, reports, minutes of administrative meetings, rosters, and schedules) as requested by CTA supervisory staff.
• Edits and corrects sensitive and confidential information based on written or oral instructions.
• Exercises diplomacy and discretion in releasing information.
• Independently responds to routine written or oral correspondence (e.g., employment procedures, requests for information from applicants, DRC, and other state agencies).
• Codes information for filing and retrieval, ensuring up-to-date records for immediate access using PC software (e.g., DRC training assessment data, employee information, applicant details, and assessment results).
• Reviews files for outdated information and recommends changes or disposal.
• Collects and collates data for statistical research to generate reports for supervisory staff.
• Completes follow-up work on training, assessment, and other areas to ensure job completion and reports progress to the supervisor.
• Assists supervisor with delegated tasks (e.g., monthly reports for DRC, Operation Support Center documents, assessment data).
• Performs general clerical duties (e.g., acts as receptionist, answers and routes telephone calls, takes messages, schedules appointments, greets visitors, opens and distributes mail, makes photocopies).
• Attends meetings, trainings, and conferences.

Requirements

• 1 year of training or experience in secretarial science or business office applications.
• For positions requiring technical terminology: 6 months of training or experience in relevant technical terminology.
• Equivalent combination of the above minimum qualifications.

Skills

• Technical Skills: Basic documentation, customer service, operational and administrative support, organizational development, administrative support/services.
• Professional Skills: Attention to detail, ethics and values, organizing and planning, teamwork, written communication.

Benefits

• Full-time position with a 40-hour workweek.

Pay

$22.59 per hour.

Schedule

Full-time, classified position under the OCSEA union.

Work Location: DRC Central Office, Pickaway County, Ohio.