Administrative Office Assistant/Office Services

Becker was honored by U.S. News & World Report as one of the best law firms to work for in 2024, 2025, and 2026, reflecting our strong commitment to employee well-being, professional development, and a supportive workplace culture. Come be a part of our award-winning team! Becker is a diverse, multi-practice, commercial law firm with international affiliates and offices in Florida, New York, New Jersey, and Washington, DC. Since 1973, we have focused on building a collaborative, creative, and growth-oriented culture while delivering client-focused services that exceed expectations.

About the Role

We are seeking a highly organized and proactive Office Assistant to join our Attorney Support Services team. The ideal candidate will excel in a professional and team-oriented environment, demonstrating excellent communication skills, meticulous attention to detail, and the ability to thrive in a fast-paced setting.

We provide every incoming employee with individualized training to ensure expertise in Becker’s above-industry-standard software and role-specific responsibilities. To support employee health and safety, Becker has committees such as the Mental Health and Wellness Committee, which prioritizes individual well-being.

Responsibilities

Office Services Duties

• Conduct mailroom operations, including opening, sorting, and scanning incoming mail and packages for distribution in the absence of the receptionist.
• Prepare copying, scanning, and printing jobs as requested.
• Process daily outgoing U.S. mail and interoffice FedEx packages, delivering them to the appropriate locations.
• Coordinate mid-level IT support for the office, including handling assignments and return of firm IT equipment.
• Order office supplies, business cards, and maintain an appropriate level of inventory.
• Handle annual supply and furniture inventory and maintain an IT equipment spreadsheet.
• Coordinate service for copiers and printers, and replace toner as necessary.
• Restock and shelve photocopy paper, and fill printers and copiers with paper daily.
• Maintain and restock the break room and coffee station daily.
• Assist in the maintenance of the file room.
• Assist with remote storage file requests and returns.
• Perform occasional errands as needed.
• Maintain supplies in visiting attorney offices and keep offices clean and neat.
• Save certified return receipts and signatures for litigation matters.

Office Assistant Duties

• Assist the Office Manager with various office projects.
• Assist with seminar and workshop preparation as needed.
• Assist with daily attendance email.
• Assist with UKG review.
• Review office operation invoices and enter them for payment.
• Assist with vendor invoice processing as needed.

Concierge Duties

• Offer and serve beverages to clients and attorneys in conference rooms.
• Place and pick up food orders for meetings in the absence of the receptionist.
• Set up and clean conference rooms, lounges, or other spaces used for meetings or gatherings.
• Ensure all meetings are equipped with necessary IT equipment, such as laptops.
• Set up meetings with requested snacks, breakfast, lunch, and/or dinner, including beverages and utensils.
• Assist the Office Manager with coordinating office events (e.g., staff luncheons, fundraisers, holiday parties), including catering, rentals, and logistics.

Additional duties may be assigned as required.

Requirements

• High school diploma or equivalent; some secretarial training preferred.
• At least three (3) years of administrative office experience.
• Proficiency in secretarial skills, including keyboarding, personal computers, and word-processing/spreadsheet software.
• Ability to organize files and workflow efficiently.
• Strong command of the English language, with excellent verbal and written communication skills.
• Reliable, highly organized, and able to work well with coworkers.
• Reliable transportation and a valid Florida Driver’s License.

Benefits

• Comprehensive benefits package, including employer-paid benefits and mental health coverage.
• 401k match.