Administrative / Office Assistant

About the role

The successful candidate will be responsible for construction billing for two divisions, project file compilation, job costing on completed projects, commissions, employee files and state licensing. service & inspection invoicing for two divisions, preparation & management construction reports, database maintenance for two divisions, the billing and maintenance of service contracts. Provide support for the entire office.

Responsibilities

• Seek to embody our mission of protecting life and property.
• Professionally answer phones and greet guests.
• Interact with customers, vendors and co-workers in a professional manner.
• Must be proficient with Microsoft Office (Word, Excel and Outlook).
• Must be able to work sitting at a desk for the standard eight-hour workday.
• Work within a team to collaborate, problem solve, and learn in a fast-paced environment.
• Work with the Manager, Scheduling Coordinator, and other office staff to ensure a seamless process from scheduling to billing.
• Assists the low voltage department and other divisions as needed.
• Keen attention to detail and accuracy.
• Assists with special projects, as necessary.
• Must be a professional team-player.
• 8-hour shift
• Monday to Friday

Requirements

• Associate degree (A.A.) or equivalent, from two-year college or technical school; or minimum of two years related experience and/or training; or equivalent combination of education and experience.
• Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
• Strong computer skills. Proficient in Microsoft Excel, Word and other MS Office products.

Qualifications

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Regularly use hands to finger, handle, or feel; reach with hands and arms; talk or hear.
• Sit for long periods of time.
• Occasionally stand; walk and stoop, kneel, crouch, or crawl.

Skills

• Microsoft Excel
• Microsoft Word
• Microsoft Outlook

Benefits

• 401(k) / 401(k) matching
• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Voluntary insurance
• Company phone or allowance
• Logo attire
• Employee assistance program
• Flexible spending account
• Health savings account
• Opportunities for advancement
• Paid time off
• Holiday pay
• Professional development assistance
• Referral program
• Retailer plan
• Accident & critical illness benefits
• Hospital indemnity benefits
• Pet insurance
• Wellness benefits

Pay

Estimated: $77,116 per year

Schedule

8-hour shift

Monday to Friday