Administrative Functional Support

Location: Schenectady, NY

Full‑time, in‑office position.

About the role

A global leader in energy technology is seeking a highly organized and detail‑oriented individual to serve as an Administrative Coordinator for the training academy, supporting day‑to‑day operations.

Responsibilities

• Coordinate certificate training programs: assist in planning, scheduling, and coordination, manage participant registrations, facilitate trainings, prepare materials, and ensure smooth logistical arrangements.
• Provide administrative support to the training academy team, including maintaining training records, managing course evaluations, and preparing reports.
• Act as primary point of contact for inquiries from participants, trainers, and internal stakeholders; respond promptly and professionally to emails, phone calls, and other communications.
• Oversee facility management: maintain and organize office and training rooms, ensure they are clean, well‑stocked, and equipped; coordinate with relevant departments to address facility‑related issues.
• Maintain database of training participants: keep accurate records of contact details, attendance, and training history; manage the Learning Management System with scheduled courses and ensure confidentiality and security of data.

Qualifications

• Associate’s degree in business, communications, or a related field.
• Proven experience in administrative coordination, preferably in a training or educational setting.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with database management software.
• Ability to multitask and prioritize tasks effectively in a fast‑paced environment.
• Strong interpersonal skills and ability to work collaboratively with diverse teams.
• Knowledge of event planning and logistics coordination is a plus.
• Willingness to travel up to 10%.