Administrative Functional Support 3

About the role

The (On-Site) Administrative Functional Support Analyst 3 position supports the Facilities Engineering and Maintenance Operations departments at the Azusa, CA campus. The role involves establishing, monitoring, and paying related facilities purchase requests, service contracts, and contractor services. It also includes supporting material purchases, compiling monthly reports, managing the Facilities Maintenance Request system, and interfacing with supply chain management.

Responsibilities

• Establishes, monitors, and pays all related facilities purchase requests, service contracts, and contractor services.
• Supports all material purchases (iBuy, P-card, ADR check requests and Purchase Orders), including researching, ordering, and tracking.
• Compiles monthly reports from various sources for management review on all material purchases, maintenance requests, and preventative maintenance orders.
• Manages budget tracking and development.
• Manages and plans SAP/MAXIMO preventative maintenance work order processes (including development, entry, administration, and distribution).
• Interfaces with Supply Chain Management to create Purchase Orders and resolve any subsequent billing/invoice issues.
• Possess excellent interpersonal, and oral and written communication skills.
• Able to work with limited supervision, handle routine work independently, and assist with new assignments.
• Interface with other support organizations and facilities personnel (engineering, leadership, crafts).

Requirements

No clearance required to start. 4+ years of related experience in general administrative and analytical work within a facilities maintenance or construction operation. Proficiency in computer operations including Outlook, Word, Excel, Adobe. Bachelor’s degree preferred. SAP experience and Facility/Maintenance management software experience a plus (i.e. SAP, MAXIMO, ServiceNow, etc.). Maintenance work order planning and dispatch experience.

Qualifications

• High School Diploma or GED.
• Facilities operations, construction, and/or commercial/industrial maintenance administration experience in a multi-craft, multi-building campus setting.

Skills

• Excellent interpersonal and communication skills.
• Ability to work with limited supervision and handle routine work independently.
• Proficient in computer operations including Outlook, Word, Excel, Adobe.
• Flexible and able to collaborate closely with various facilities personnel (engineering, leadership, crafts).

Benefits

Northrop Grumman offers a comprehensive Total Rewards and benefits package designed to help you thrive at work and in life. This includes health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business. The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

Pay

Primary Level Salary Range: $56,000.00 - $93,400.00

Schedule

Not specified