Administrative Functional Support 3

Key Responsibilities

• Schedule 1-2 models per day (typically known in advance).
• Cook with team members to align schedules.
• Book rooms and maintain the shared calendar.
• Greet models at reception and escort them to scanning areas.
• Notify the scan team when models arrive.
• Submit vendor and model invoices through internal payment system (Pegasus or similar).
• Scan and file consent forms; perform quality checks with the Principal Investigator.
• Manage general inbox and communication with team and models.

Required Skills

• Strong communication and interpersonal skills.
• Proficiency with Microsoft Office (Outlook, Word, calendars).
• Ability to support and collaborate with team members.
• Comfortable working with internal tools (training will be provided).

Nice to Haves

• Power BI experience (not required but beneficial).
• Experience with databases or clinical/ultrasound environments (a bonus but not expected).

Workload & Time Allocation

~30%: Model administration.
~10%: Vendor/PO tasks.
Remainder: Consent forms, filing, scheduling, scanning support, and general coordination.

Work Schedule

20 hours per week, ideally spread over 4 days; 3 days possible if needed.
Typical onsite coverage: 9:30 AM - 4:00 PM window, but flexibility is available.
Monday preferred as one of the working days.