Administrative & Finance Officer

About the Organization

Founded by some of Western Canada’s most experienced conservationists, Nature-Based Solutions Foundation (NBSF) is a national organization with a mission to protect the most endangered ecosystems in Canada. We work to co-create new protected areas by collaborating with communities and filling key conservation funding gaps.

About the Role

We are seeking a detail-oriented, highly reliable, and collaborative Finance & Administration Officer to support the organization during a maternity leave, until February 2028. Working directly with the National Conservation Director, this person will play a key role in keeping NBSF’s day-to-day financial, administrative, and operational systems running smoothly and supporting the broader team in delivering its work effectively.

The role is well suited to someone who takes ownership of their work, brings a high standard of accuracy and follow-through, and is comfortable coordinating across multiple projects and funding sources. We are looking for someone who is highly organized, adaptable, and naturally attentive to detail, while also being a thoughtful and collaborative team member who communicates clearly, exercises good judgment, and contributes positively to a small and dynamic organization.

The ideal candidate will take pride in producing high-quality work, look for practical ways to strengthen internal systems and processes, and share a genuine interest in protecting nature.

Responsibilities

• Manage day-to-day financial administration, including tracking revenues and expenses, processing transactions, and maintaining accurate financial records
• Create, maintain, and update organizational, project, and grant budgets
• Support regular financial processes, including reconciliations, payments, reimbursements, cash flow forecasting, and financial reporting
• Work with NBSF’s accountant and independent auditors for completion, review, and filing of financial statements and annual reporting to the CRA
• Maintain grant records, budgets, reporting requirements, payment schedules, and key deadlines
• Process and record donations and grants, including preparing charitable receipts and maintaining required documentation
• Maintain and regularly update NBSF’s key databases, CRM systems, spreadsheets, files, and organizational records
• Maintain NBSF’s administrative systems, policies, manuals, and internal processes, and identify practical improvements where needed
• Prepare contracts, funding agreements, and other administrative documents with guidance from the National Conservation Director
• Maintain organizational software and digital platforms and support the implementation of new tools as needed
• Support logistics for fundraising initiatives, events, presentations, and occasional field activities
• Support routine communications and digital administration, including newsletters, media lists, social media, and website updates as needed
• Undertake other important miscellaneous tasks to fulfill the organization’s mandate

Requirements

• Highly detail-oriented, accurate, and reliable
• Excellent organizational skills, time management, and ability to manage multiple priorities
• Experience with financial administration, bookkeeping, or related financial processes (experience with using QuickBooks Online is an asset)
• Comfortable working with budgets, expenses, revenues, reconciliations, and financial tracking
• Comfortable working with databases, CRM systems, spreadsheets, and digital tools
• Familiarity with grant administration and reporting
• Highly adaptable and able to work independently
• Clear written and verbal communication skills and a collaborative approach
• Experience with nonprofit, charitable, or environmental organizations is an asset

Pay

Starting salary of $60,000–$67,000 per annum, based on experience.

Schedule

Full-time contract (maternity leave coverage) with an estimated 40 hours per week and a flexible work schedule. Compensated monthly.