Admin/Finance Officer

Responsibilities

• Draft necessary documents and reports related to the project implementation as per requested by the Project Coordinator (PC) and director;
• Comprehend the contract terms and draft necessary contracts such as with landowners;
• According to the monthly and weekly plans of activities, anticipate operational needs, take initiatives, identify new ways to improve the overall effectiveness and ensure the smooth functioning of the administration;
• Prepare regular and ad-hoc meetings under the supervision of the PC by planning the necessary components including detailed timings, venue and other considerations, procure necessities and arrange the venue;
• Manage the project office in Ukhiya, by making procurement plan of necessities in line with the budget line allocated, procure the office equipment, and maintain the inventory;
• Procure the equipment and necessities for the field activities as per requested by the field team and in cooperation with Programme support department;
• Develop and update a contact list of the project team;
• Develop the movement management system and ensure that required transportation is properly arranged according to the system, and road safety and security is adequately maintained by the driver;
• HR: Prepare, keep and update the HR related documents according to the internal policies and manuals;
• Ensure that staffs are adhering to the working regulations and conditions by monitoring through timesheets and feedbacks from the Community Health Supervisors with a view to the salary calculation;
• Make necessary intervention when interpersonal conflict and order disturbance are reported or observed, and adequately report to the PC.

Requirements

• Minimum Graduation Degree in business administration, accounting, finance or similar fields;
• Minimum 2 years of experience in financial management and administration for donor-funded projects;
• Experience in Rohingya response project;
• Ability to work in a cross-cultural and multilingual environment;
• Strong oral and written communication skills;
• Ability to work independently with minimal supervision;
• Flexibility in type of tasks, working hours and working stations due to the nature of the project activities;
• Good command of Microsoft Word, Excel and Powerpoint;
• Good Knowledge of humanitarian action and will to take part in GK and MdM actions;
• Good command of English and Bangla.