ADMINISTRATIVE COURT CLERK - JP8

About the role

Maintains and ensures accuracy and integrity of the Courts' electronic and paper files. Records, researches, and process orders of the Court and ensure timely completion. Serves as a liaison between the Judges, attorneys, other County departments, and the general public. Maintains specialized knowledge of the Rules of Court and all statutes governing processes handled by these Courts by creating and maintaining written instructions and implementing required changes as directed by changes in rules and statutes. Prioritizes daily activities to ensure the judicial process maintains efficiency.

Responsibilities

• Makes complex decisions based on verbal instruction, established Court procedures, Rules of Court, and legal statutes.
• Prepares and researches civil, criminal, and administrative proceedings for court dockets and hearings by ensuring accuracy, integrity, and completeness of cases.
• Reviews and accepts paper and electronic filings and enters case information into the case management system.
• Reviews, accepts, or returns for correction electronic and paper filings, for both new and existing cases.
• Provides statute-mandated documents to relevant case parties and agencies.
• Detailed reading and comprehension of a multitude of legal instruments including interpreting them in order to determine what further action is required and expediting those that are time sensitive.
• Prepares a diverse range of legal documents such as judgments, writs, warrants of arrest and citations, judicial orders, exemplified and certified copies, and other documents from court actions.
• Reviews documents and data entry of peers in order to ensure accuracy of work product.
• Performs general administrative duties such as copying, faxing, and mailing.
• Performs complex clerical duties such as classifying, consolidating, summarizing, and sorting.
• Regularly assists Court staff, attorneys, general public, and other agencies with inquiries.
• Assists other staff with problematic issues or questions.
• Assists customers via phone or in person with questions concerning cases and filings.
• Receives verbal instruction from judiciary and court staff and determines what further action is required.
• Sets court dockets and reviews and prepares case files to ensure necessary documents are in order before trials.
• Attends court hearings and trials to assist Judge, process court evidence and exhibits by inputting data into the court management system, and draft judgments as trials are being conducted.
• Performs cashier duties and balances till as required.
• May prepare deposits.
• Analyzes and updates court policies and procedures, seeking management input as needed.
• Identifies and implements best practices in area of responsibility.
• Conducts training of new staff and monitors work product as required by management staff.