ADMINISTRATIVE COURT CLERK - JP7

About the Role

Maintains and ensures accuracy and integrity of the Courts' electronic and paper files. Records, researches, and processes orders of the Court and ensures timely completion. Serves as a liaison between the Judges, attorneys, other County departments, and the general public. Maintains specialized knowledge of the Rules of Court and all statutes governing processes handled by these Courts by creating and maintaining written instructions and implementing required changes as directed by changes in rules and statutes. Prioritizes daily activities to ensure the judicial process maintains efficiency.

Responsibilities

• Makes complex decisions based on verbal instruction, established Court procedures, Rules of Court, and legal statutes.
• Prepares and researches civil, criminal, and administrative proceedings for court dockets and hearings by ensuring accuracy, integrity, and completeness of cases.
• Reviews and accepts paper and electronic filings and enters case information into the case management system.
• Provides statute-mandated documents to relevant case parties and agencies.
• Prepares legal documents such as judgments, writs, warrants of arrest, citations, judicial orders, exemplified and certified copies, and other documents from court actions.
• Reviews documents and data entry of peers to ensure accuracy of work product.
• Assists Court staff, attorneys, the general public, and other agencies with inquiries.
• Sets court dockets, reviews, and prepares case files to ensure necessary documents are in order before trials.
• Attends court hearings and trials to assist the Judge, process court evidence and exhibits, and draft judgments during trials.
• Analyzes and updates court policies and procedures, seeking management input as needed.
• Processes surety and cash bonds for criminal, civil, and administrative cases and personal bonds for criminal cases.
• Organizes and retrieves records in compliance with County procedures and State Law.
• Processes occupational licenses from filing to disposition and monitors compliance.
• Records, maintains, and reports court-ordered community service, driver's license suspensions, alcohol convictions by minors, and TXDPS Omnibase cases as needed.
• Performs all other duties as assigned.

Qualifications

• Associate's degree or equivalent.
• Two (2) years of legal or office experience. Years of education at an accredited college, university, or law school can substitute for required experience on a year-to-year basis.
• Must obtain State Certification for Justice Court Personnel within two (2) years and attend continuing education seminars annually as required by Judge.
• Must be bondable.
• Must have the ability to develop unique correspondence and documents and follow complex verbal and written instructions.
• Must have detailed knowledge of departmental procedures and exhibit good verbal and written communication skills.
• Must maintain an appropriate professional demeanor both in and out of court.
• Must have knowledge of relevant legal statutes.
• Must be familiar with the use of a computer and be proficient in data entry, keyboarding, and navigating computer applications.
• Possess good organizational skills and the ability to work with a numeric filing system and handle a stressful environment.

Physical Demands and Work Environment

While performing the duties of this position, the incumbent is regularly required to bend, carry, climb stairs, grasp/squeeze, use hand tools, hear, keyboard, kneel, lift below the waist, lift between waist and shoulder, lift overhead, lift to the side/twist, tolerate noise, tolerate hot and cold outside temperatures, pull, push, reach, reach overhead, perform repetitive tasks, see color, see far and near, sit, squat, stand, stoop, talk, twist, use his/her hands, drive a vehicle, walk, and work alone and with others.

Benefits

Tarrant County offers a full range of employee benefit programs for eligible employees, retirees, and their families, including group health plans for medical, dental, and vision coverage; an Employee Assistance Program (EAP); life and long-term disability insurance; flexible spending accounts; retirement benefits through the Texas County & District Retirement System (TCDRS); and a retirement savings program (Deferred Compensation). Additional benefits include 13 paid holidays, a Wellness Program, and more.