Administrative Clerk

About the role

Greenberry Industrial is a leading industrial construction and fabrication company providing engineering, fabrication, construction, maintenance, and project services across various industrial markets. We are committed to safety, quality, integrity, and delivering exceptional service to our clients while supporting the growth and success of our employees.

Essential Duties & Responsibilities

• Reception & Office Administration
• Serve as the first point of contact for visitors, applicants, employees, and vendors.
• Answer and direct incoming phone calls in a professional and courteous manner.
• Welcome and assist walk-in applicants and visitors.
• Manage general office correspondence, filing, copying, scanning, and recordkeeping.
• Maintain office supplies and support daily administrative operations.
• Employee Onboarding Support
• Career pre-employment requirements including:
• Urinalysis (UA)
• Background checks
• Employment authorization verification and onboarding documentation
• Communicate regularly with the Corporate Human Resources team regarding onboarding status and employee records.
• Enter and maintain employee information in company systems and onboarding portals.
• Clock and schedule new hires for jobsite orientations.
• Ensure onboarding paperwork is completed accurately and in compliance with company requirements.
• Aid employees with onboarding questions and basic HR-related inquiries.
• Timekeeping & Payroll Support
• Manage weekly timekeeping for approximately 20–25 employees.
• Transfer daily sign-in/sign-out records into Excel and company payroll systems.
• Verify hours worked and identify discrepancies.
• Review time records for completeness and accuracy prior to payroll processing.
• Coordinate with supervisors and employees to resolve missing or incorrect time entries.
• Provide payroll verification support to management and corporate payroll personnel.
• Staffing & Project Support
• Support high-volume hiring and onboarding efforts during project mobilizations.
• Aid with employee tracking, reporting, and workforce documentation.
• Maintain organized personnel records and onboarding files.
• Support special projects and additional administrative responsibilities as assigned.

Required Qualifications

• High school diploma or equivalent required.
• Computer literacy required (Microsoft Office, Excel, Outlook, etc).
• 2+ years of administrative, office support, payroll, HR support, or reception experience preferred.
• Strong proficiency in Microsoft Office, particularly Excel, Outlook, and Word.
• Excellent organizational, communication, and customer service skills.
• Ability to prioritize tasks and manage multiple deadlines simultaneously.
• Strong attention to detail and accuracy.
• Ability to work independently while supporting multiple departments.
• Experience in construction, fabrication, industrial, or project-based environments preferred.

Core Competencies

• Professionalism and confidentiality.
• Strong interpersonal and communication skills.
• Organization and time management.
• Adaptability in a fast-paced environment.
• Problem-solving and initiative.
• Accuracy and attention to detail.

Confidentiality & Professional Conduct

This position functions as an extension of the Human Resources team and will have access to confidential employee and company information. The Administrative Clerk must maintain the highest level of discretion, professionalism, and confidentiality at all times and handle sensitive information in accordance with company policies and applicable laws.

Physical Requirements

• Ability to sit, stand, and walk for extended periods.
• Ability to occasionally lift up to 25 pounds.
• Ability to use office equipment including computers, printers, scanners, and telephones.

Benefits

Greenberry Industrial offers a competitive benefits package that includes health insurance, retirement plans, paid time off, and more. Specific details are not provided in the job posting but are available upon request.

Pay

The salary range for this position is $XX - $YY per hour, depending on experience and qualifications. Specific details are not provided in the job posting but are available upon request.

Schedule

The typical work schedule for this role is Monday through Friday, 8:00 AM - 5:00 PM. Specific details are not provided in the job posting but are available upon request.