Administrative Coordinator, Music B&LA

Job Description

The Administrative Coordinator will provide administrative and personnel support to the broader Music Business & Legal Affairs team with an emphasis on the Media Group. This position does not include any creative responsibilities with respect to consulting on music placement in productions.

Responsibilities

• Provide complete administrative support to the team, including but not limited to the following tasks:
• Accurately process and record a large volume of payments in a timely manner
• Reconcile payment discrepancies and resolve any issues promptly
• Obtain, review, and verify necessary documents for payment processing
• Maintain organized and up-to-date records of all transactions and vendor documents
• Facilitate the onboarding process for new vendors, including collecting and verifying required information
• Communicate with vendors to resolve any setup issues and ensure a smooth onboarding experience
• Create and maintain detailed tracking, cost status reports, and other documents
• Perform general office duties such as answering phones, filing, photocopying, and circulating correspondence and documents
• Assist with scheduling meetings and appointments, including coordinating logistics
• Arrange travel and all accommodations as assigned, create comprehensive and detailed itineraries, and process expense reports to ensure timely reimbursement

Qualifications

• Basic Requirements:
• 2+ years of administrative/finance/accounting experience
• Prior experience at a music or production company, or an entertainment law firm
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook
• Desired Characteristics:
• Bachelor’s degree
• Ability to multi-task and work in a high-speed, high-volume office
• Excellent organization skills and attention to detail
• Excellent communication skills and follow-through
• Comfortable working with a variety of personalities
• Ability to easily adapt and be a positive team player
• Knowledge of music business/legal terminology
• Proven ability to exercise discretion and integrity
• Prior experience supporting a senior-level executive

Additional Information

This position currently has a hybrid schedule, which requires contributing from the New York, NY office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time. This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $50,000 - $70,000