Administrative Coordinator, Music B&LA

Responsibilities

• Accurately process and record a large volume of payments in a timely manner
• Reconcile payment discrepancies and resolve any issues promptly
• Obtain, review, and verify necessary documents for payment processing
• Maintain organized and up-to-date records of all transactions and vendor documents
• Create and maintain detailed tracking, cost status reports, and other documents
• Perform general office duties such as answering phones, filing, photocopying, and circulating correspondence and documents
• Aid in the onboarding process for new vendors
• Facilitate the onboarding experience for new vendors
• Communicate with vendors to resolve any setup issues
• Aid in the onboarding process for new vendors
• Create and maintain detailed tracking, cost status reports, and other documents
• Assist with scheduling meetings and appointments, including coordinating logistics
• Aid in the cue sheet administration process, including training, creation, review, analysis, revision, submissions, and related tracking
• Aid in the music clearance process by researching and tracking relevant publishing, label, and PRO information
• Aid in basic document support, including red-lining various music-related agreements and drafting correspondence
• Maintain and organize electronic and physical files across internal systems such as DMS, ELF, and SharePoint
• Arrange travel and all accommodations as assigned, create comprehensive and detailed itineraries, and process expense reports to ensure timely reimbursement
• Perform other related duties in support of the department as requested by management

Requirements

• 2+ years of administrative/finance/accounting experience
• Prior experience at a music or production company, or an entertainment law firm
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook
• Bachelor’s degree
• Basic organizational skills and attention to detail
• Excellent communication skills and follow-through
• Ability to work with a variety of personalities
• Knowledge of music business/legal terminology
• Proven ability to exercise discretion and integrity

Qualifications

• Comfortable working with a variety of personalities
• Ability to easily adapt and be a positive team player
• Experience supporting a senior-level executive

Benefits & Perks

• Medical, dental, and vision insurance
• 401(k)
• Paid leave
• Tuition reimbursement
• A variety of other discounts and perks