Administrative Assistant to Principal / Office Manager

Position

Souhegan High School seeks an Administrative Assistant to the Principal and Dean of Faculty.

Qualifications

• Associate's degree preferred, or equivalent combination of education and experience
• Three to five years of administrative experience, preferably supporting executive-level leadership in an educational or similarly complex environment
• Exceptional organizational, time management, and prioritization skills
• Excellent written, verbal, and interpersonal communication skills
• Demonstrated judgment, discretion, and ability to maintain confidentiality
• Proficiency with Google Workspace and ability to learn district software and technology systems
• Ability to build positive, collaborative relationships with students, families, staff, and community members
• Ability to anticipate needs, solve problems, and adapt to changing priorities

Key Responsibilities

• Manage the Principal's calendar, appointments, meetings, and daily schedule
• Attend meetings with the Principal as requested
• Provide administrative support to the Dean of Faculty as needed
• Own the substitute coverage process
• Own and maintain the master building calendar
• Manage all mailroom operations
• Manage all building use and facility scheduling
• Develop, prepare, edit, and distribute school communications and informational materials
• Maintain accurate and timely information on the school's digital signage and other communication platforms
• Resolve routine operational issues independently and coordinate solutions across departments as needed
• Own and manage the substitute coverage process
• Own and maintain the master building calendar
• Manage all building use and facility scheduling
• Communicate effectively and represent the Principal and the school with professionalism and integrity

Physical Requirements

• This position regularly requires standing, walking, bending, stooping, and reaching
• Must be able to lift up to 60 lbs
• Frequent sitting and occasional driving required
• Standing: Frequent
• Lifting: Occasional/Frequent
• Walking: Frequent
• Bending/stooping: Occasional/Frequent
• Sitting: Frequent
• Reaching: Occasional/Frequent
• Driving: Occasional
• Pushing/Pulling: Occasional/Frequent