Administrative Assistant/Office Manager

About the role

M.Hudson Design is seeking an Administrative Assistant to support company operations and leadership. This role is critical for internal systems, processes, and team support.

Responsibilities

• Manage the owner’s calendar, email, priorities, and internal scheduling
• Support payroll administration, including hours tracking, documentation, and coordination with external payroll providers
• Aid with basic HR responsibilities, such as employee onboarding and offboarding, personnel records, and internal documentation
• Manage insurance policies and renewals, and maintain compliance records
• Track and coordinate business license renewals, certifications, and required filings
• Maintain organized digital filing systems for internal records, contracts, HR files, and operational documentation
• Prepare internal reports, documents, and administrative materials as needed
• Support leadership with day-to-day administrative, organizational, and operational tasks
• Help improve internal systems, processes, and workflows as the company continues to grow

Qualifications

• Prior administrative or executive assistant experience
• Strong organizational and time management skills
• Excellent written and verbal communication
• High attention to detail and follow through
• Comfort with technology and learning new systems