Administrative Assistant to Executive Team (Human Resources)

Position Summary

Provides high-level, confidential, and strategically aligned administrative support to a Cabinet Member or Executive Team Member. Ensures the seamless operation of the executive office by managing complex workflows, coordinating communications, and maintaining exceptional organizational systems. Applies discretion, professionalism, and thoughtful, informed judgment while anticipating needs, streamlining processes, and representing the Executive Team with a high degree of competence and service.

What You'll Be Doing

• Executes executive administrative operations, including organizing and prioritizing assigned work, developing office procedures, composing correspondence, and preparing invoices.
• Maintains an efficient filing and records-management system, proofreading and editing documents, and scheduling appointments and travel.
• Coordinates departmental projects, tracks progress, and supports cross-departmental communication to maintain alignment and timely execution of tasks.
• Responds to inquiries and complaints from district patrons, maintains confidentiality, and performs other duties as assigned.

Qualifications

• Associate Degree with core studies in administrative, secretarial or executive secretarial field
• Three (3) years executive level secretarial experience (Seven years executive level secretarial experience may be substituted for the degree/experience requirement)
• Ability to process calls with dispatch, diplomacy and professionalism
• Advanced skill in MS-Word, Excel and PowerPoint

Preferred Qualifications

• Ability to type minimum of 70 net wpm, 10-key proficiency, experience with use of calculators, printers, fax, copier machines, along with other basic office equipment
• Effective written/oral communication skills, including strong spelling, grammatical, proofreading and composition skills

Physical Demands

• Sit, stand, walk, speak, hear, use hands, fingers, and reach with hands and fingers
• Bend, stoop, and lift objects of at least ten pounds
• Occasionally stoop, kneel, crouch or crawl
• Visual ability requires mono and color vision, close vision, distance vision, depth perception and ability to adjust focus

Terms Of Employment

• Length of work year: In person, 12 months, 5 days per week, 7.5 hours per day, occasional evenings for events may be required
• Benefits: Health and Dental Insurance are provided. KCPS Defined Benefit Pension plan – mandatory 9% contribution is required from employees and matched by KCPS; Voluntary retirement savings plans are also available