Executive Administrative / Human Resources Assistant

Job Responsibilities

• Aids in scheduling, coordinating, and making travel arrangements for candidates for open salaried positions.
• Administers all steps of the hiring process for hourly employees including entry of new hire/termination IT access/changes into MYHRSpace.
• Maintain updated organization chart.
• Dimensions timekeeping assistance, including running reports to assist managers with incomplete timecards and assisting with timecard questions or issues.
• Processes hourly bi-weekly payroll.
• Assists in the entry of data into the monthly corporate metrics report.
• Create purchase orders, run month end reports, SAP input for invoices for HR & GM.
• Cordination of annual, monthly, and quarterly employee engagement activities, holiday gift cards, holiday lunch, quarterly safety award selections, and annual Safety Calendar contest.
• Provide administrative assistance, write and edit emails, draft memos, and prepare communications on the executive’s behalf.
• Service Awards, Birthday and Holiday Cards.
• Preparation of daily, weekly, and monthly reports including Safety and Environment monthly tracking, lost time reporting, Mill weekly tracking and reporting of training, and updating of employee lists.
• Order and maintain office supplies and labor law posters.
• Oversee the Receptionist position as needed for group tours or other needs.
• Cordination of employee quarterly random drug testing and new employee physicals.
• Political correspondence and meeting coordination.
• Mail pickup and delivery, USPS and Expedited.
• Perform other duties as assigned.

Qualifications and Educational Requirements

• High competency level in Microsoft Office, Word, PowerPoint, Excel and Email.
• Ability to work well with all levels of management and staff as well as outside contracts and vendors.
• High School diploma or GED is required.
• Additional college or technical school coursework is preferred.
• Minimum of three (3) years on the job experience is required.
• Time management and ability to meet deadlines is critical.
• Excellent verbal and written communication skills.
• Strong organizational skills and ability to multitask.
• High level of confidentiality.

Benefits

• Competitive salary
• Annual bonus
• Full benefit package effective immediately
• Generous 401k match
• Company funded life and disability insurance

Domtar, Menominee Operations is an equal-opportunity employer. Qualified applicants will be considered without regard to age, race, color, sex (including gender identity or expression, sexual orientation, and pregnancy), marital status, religion, national origin, genetic information, disability, or veteran status. We are also committed to ensuring reasonable accommodations for individuals protected by Section 503 of the Rehabilitation Act of 1974, and Title I of the Americans with Disability Act of 1990.