Executive Assistant, Human Resources

Role Responsibilities

• Manage executive and HR leadership team calendars, including routine communications and scheduling
• Coordinate complex travel logistics, including international itineraries and required documentation
• Plan and execute in-person and virtual meetings/events (logistics, agendas, minutes, vendor coordination)
• Draft correspondence, prepare reports, and support special projects (e.g., newsletters, tours, training)
• Compile and analyze data for decision-making, presentations, and reporting
• Process and manage expense reports for the leadership team
• Maintain and update SharePoint content to ensure COEs keep information current
• Execute file management and I-9 retention processes
• Provide backup support for interview scheduling

Minimum Qualifications

• 4+ years of progressive experience, supporting C-suite or senior leadership
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, OneNote, Visio, Outlook)
• Experience using SharePoint to create, update and maintain departmental content
• Proven ability to handle sensitive information with a high degree of integrity and confidentiality
• Strong experience managing executive calendars, meeting coordination, and travel logistics
• Strong organizational, prioritization, and problem-solving skills in a fast-paced, global environment
• Excellent written and verbal communication skills, including executive-level correspondence

Preferred Qualifications

• Experience supporting a CHRO or HR leadership team in a global or matrixed organization
• Experience using Concur for travel arrangements and expense management
• Strong emotional intelligence, adaptability, and results orientation
• Familiarity with HR systems, Workday
• Familiarity with Power Apps