Executive Assistant, Human Resources

About the role

Baptist Health is Jacksonville's only locally governed, faith-based, not-for-profit health system. We provide a full spectrum of preventive and specialty care through 200+ locations and six hospitals. Our centers of excellence include Baptist MD Anderson Cancer Center, Baptist Heart Hospital, Baptist Neurological Institute, and Wolfson Children's Hospital.

Responsibilities

• Provide comprehensive executive support to the Chief Human Resources Officer.
• Manage a complex executive calendar, prioritizing meetings and scheduling across multiple leaders and departments.
• Cook up executive leadership meetings, committee meetings, and Board-related HR presentations.
• Prepare meeting agendas, presentations, reports, correspondence, and meeting minutes.
• Organize travel arrangements, conference registrations, and expense reports.
• Serve as the primary point of contact for internal and external communications directed to the CHRO.
• Handle highly confidential employee, organizational, and business information with the highest level of discretion.
• Cook up special projects, strategic initiatives, and Human Resources programs.
• Track departmental priorities, deadlines, and follow-up items to ensure timely completion.
• Support preparation of executive dashboards, HR metrics, and workforce reports.
• Maintain electronic and paper filing systems in accordance with organizational policies.
• Perform other administrative and operational duties as assigned.

Qualifications

• Associate's degree in Business Administration, Healthcare Administration, Human Resources, or related field required.
• Bachelor's degree preferred.
• Minimum of 5 years of executive administrative experience, preferably supporting a C-suite executive.
• Experience supporting Human Resources executives or healthcare leadership strongly preferred.
• Advanced proficiency in Microsoft Office Suite including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience managing complex calendars and executive schedules.
• Strong written and verbal communication skills.

Preferred Qualifications

• Experience in a large healthcare system or hospital environment.
• Experience supporting executive leadership teams.
• Knowledge of Human Resources operations and practices.
• Experience with Workday or similar Human Capital Management (HCM) systems.
• Project coordination experience.