Executive Assistant to Executive Team

About the role

The company is building AI to simulate the world through merging art and science. It believes that world models are at the frontier of progress in artificial intelligence. This role supports up to 6 C-suite executives, primarily through Google Calendar, managing calendars, task priorities, and coordinating internal and external meeting logistics.

Key Responsibilities

• Proactively manage calendars and task priorities for up to 6 C-suite executives, primarily through Google Calendar
• Schedule and coordinate internal and external meeting and event logistics
• Support planning and execution of VIP-facing meetings whether that be with customers, executive prospects, candidates, and/or investors
• Aid with special projects as needed, to include coordination for international expansion, proactively anticipating needs and exercising good judgement with minimal direction
• Review, edit and submit monthly expense reimbursement reports
• Cook up travel as needed
• Build strong, collaborative relationships with executives and colleagues

Required Qualifications

• 5+ years of relevant professional experience
• Experience supporting C-suite executives in a fast-paced environment
• Demonstrated experience managing complex calendars and travel
• Prior investor relations support experience is a plus
• Proficiency in Google Workspace and Slack
• Highly organized with a proactive, anticipatory mindset - problems are solved before they surface
• Ability to prioritize effectively and juggle multiple urgent tasks simultaneously with speed and accuracy
• Strong written and verbal communication skills - interactions are polished and professional
• Exceptional attention to detail and follow-through

Benefits

The organization strives to recruit and retain exceptional talent from diverse backgrounds while ensuring pay equity for its team. Salary ranges are based on competitive market rates for the organization's size, stage and industry, and salary is just one part of the overall compensation package provided. There are many factors that go into salary determinations, including relevant experience, skill level and qualifications assessed during the interview process, and maintaining internal equity with peers on the team. The range shared below is a general expectation for the function as posted, but the organization is also open to considering candidates who may be more or less experienced than outlined in the job description. In this case, any updates in the expected salary range will be communicated. Lastly, the provided range is the expected salary for candidates in the U.S. Outside of those regions, there may be a change in the range, which again, will be communicated to candidates.