Administrative Assistant Temp, Talent Management #3

Maintained Functions

• Maintains, manages, and coordinates the Vice President’s meeting and travel calendar using Microsoft Outlook, including meetings with internal and external stakeholders; proactively resolves conflicts and attempts to ensure alignment across competing priorities.
• Manages and tracks the contract process, working in coordination with the team’s designated contract lead; supports the preparation, routing, execution, amendment, and monitoring of consultant and vendor agreements.
• Aids in the development and management of processes.
• Schedules meetings; prepares agendas; and records minutes for weekly meetings.
• Assists in the drafting of documentation, and management of administrative and operational processes associated with the WMYCL, including tracking tools, templates, timelines, and internal workflows to support efficient execution of the WMCL initiatives.

Skills and Knowledge

• Strong written and verbal communication
• Proficiency in meeting platforms (Teams and Zoom)
• Excellent organizational and time-management skills with the ability to prioritize multiple tasks effectively
• Advanced technology proficiency
• Expert-level skills with Microsoft Excel, PowerPoint
• Strong interpersonal skills and ability to manage sensitive and confidential information
• Demonstrated poise, tact, and ability to interact and communicate with individuals at all levels
• Ability to travel 10%-15%

Education and Experience

• Bachelor’s degree in business administration or related field or an acceptable combination of experience and training
• At least five years of experience providing administrative or project management

Physical Requirements

• Prolonged periods sitting at a desk
• Ability to lift to 15 pounds at times

The National Urban League is an Equal Opportunity Employer and is committed to complying with all federal, state, and local equal employment opportunity (“EEO”) laws. The National Urban League strictly prohibits discrimination against any employee or applicant for employment because of the individual's race, color, sex (including pregnancy), religion or creed, national origin, alienage, citizenship, age, sexual orientation, disability, gender identity or expression, sexual and reproductive health decisions or decision making (of employees or their dependents), familial status, marital status, partnership status, genetic predisposition or carrier status, military status, domestic violence victim status, arrest or pre- employment criminal conviction record, or any other characteristic protected by law. This policy applies to all National Urban League activities, including, but not limited to, recruitment, hiring, compensation, assignment, training, promotion, discipline, and discharge. This policy also bans discriminatory harassment. Employment at the National Urban League is at-will.