Administrative Assistant, Talent Acquisition

About the role

Silvus Technologies is seeking an Administrative Assistant, Talent Acquisition to join the Talent Acquisition team. This entry-level role is perfect for someone looking to begin a career in the field of Recruiting.

Responsibilities

• Onsite Interview Support: Support Recruiting Coordinators with greeting candidates arriving for interviews, guiding them through the office, and supporting the interview panel as needed.
• Visitor Requests: Coordinate with the front desk and facilities security team by submitting visitor request forms in a timely manner.
• Candidate Lunches: Assist with ordering, setting up, and managing logistics for candidate lunches during extended or full-day interview panels.
• ATS Updates: Assist with maintaining and updating candidate profiles, statuses, and notes within the Applicant Tracking System (ATS).
• Documentation Templates: Migrate older documents, notes, or job descriptions into updated, proper branded templates.
• Document Creation: Assist with documenting and formatting standard operational procedures, guidelines, and workflows for the Recruiting team.
• Job Postings: Post open positions to the Silvus Technologies Careers page and to external job boards (like LinkedIn or Indeed), ensuring all listings are active and properly formatted.
• Expense Reimbursements: Assist candidates with submitting their travel or lunch expense receipts to the Finance team for reimbursement.
• Partnership with Human Resources: Work closely with the Human Resources team to secure necessary approvals and proactively follow up on any open-ended items to ensure forward movement on requisitions.
• Travel: Occasional travel to support the Talent Acquisition team at local recruiting events.
• Perform other related duties of which the above are representative.

Requirements

• High School Diploma or GED.
• Experience in a professional office setting which includes internships or administrative experiences.
• Experience with Google Workspace (Gmail, Sheets, Docs) and Microsoft Office.
• Effective oral and written communication skills.
• Strong attention to detail with the ability to manage multiple small tasks simultaneously without letting things slip through the cracks.
• Must be a U.S. Person (U.S. Citizen, or U.S. Permanent Resident) due to clients under U.S. federal contracts.
• All employment is contingent upon the successful clearance of a background check and drug test.

Qualifications

• Willingness to quickly learn recruiting software/ATS platforms.
• Ability to handle sensitive and confidential candidate information with care.

Benefits

• Incentive Bonus Plans
• Medical, Dental, Vision benefits
• 401K with Company Match
• Grossly Generous Paid Time Off Packages
• Employee Stock Purchase Plan
• Paid Parental & Family Leave
• and more!

Compensation

$25 / hourly

Working Conditions and Physical Requirements

Office environment. College campuses for career fairs/recruiting events. Ability to lift up to 20 lbs.

EEO Statement

Motorola Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or belief, sex, sexual orientation, gender identity, national origin, disability, veteran status or any other legally-protected characteristic. We are proud of our people-first and community-focused culture, empowering every Motorolan to be their most authentic self and to do their best work to deliver on the promise of a safer world.