Administrative Assistant
About the role
We are seeking an organized, proactive, and customer-focused Administrative Assistant to support members of our construction operations team. This position plays a critical role in ensuring day-to-day administrative functions run smoothly while assisting project teams, department leaders, and internal stakeholders across the organization.
Responsibilities
- Manage calendars, schedule meetings, and coordinate conference rooms and virtual meeting logistics
- Prepare presentations, reports, correspondence, and meeting materials
- Coordinate travel arrangements and itineraries as needed
- Organize department meetings, team events, quarterly reviews, and strategic planning sessions
- Manage filing systems, electronic records and document retention practices
- Assist with reception and phone coverage as needed
- Coordinate office supplies, equipment, and vendor needs
- Assist with timekeeping, invoicing support, data entry, and administrative reporting
- Help identify opportunities to improve workflows, efficiencies, and team communication
- All other duties as assigned
Qualifications
- High school diploma or equivalent
- Minimum of 5 years of administrative, office management, or related experience
- Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams
- Strong organizational skills with the ability to manage multiple priorities and deadlines
- Excellent written and verbal communication skills
- High attention to detail and commitment to accuracy
- Ability to maintain confidentiality and exercise sound judgment
Why JP Cullen?
We specialize in the "Tough Jobs" no one else can do – and that starts with hiring the right people. JP Cullen is a Wisconsin-based, 5th generation family-owned construction management firm, founded in 1892. With over 134 years of experience, we are nationally recognized for tackling complex, high-profile projects across healthcare, education, commercial, and industrial markets. Our success is powered by our people, and our mission drives everything we do.
Our Mission: To identify, hire, train, and retain the best people to serve our customers.
Compensation & Benefits
JP Cullen has a commitment to its community, employees, and employees' families. We offer outstanding benefits — Health, Life, and Dental Insurance, Competitive Salary and Bonus Structure, Profit Sharing, PTO, Holiday Pay, Employee Assistance, and Training.